Senior Document Controller

DayOne Data Centers Ltd.; Malaysia; Hybrid; MYR 90,000 - 130,000; Full time

Benefits offered by this job

Equal opportunity employer

Growth opportunities

Job summary

DayOne Data Centers Ltd. in Malaysia is seeking an experienced Document Controller to manage the full lifecycle of project documents within our expanding data center operations. You will oversee creation, distribution, review, and archiving, ensuring accuracy and compliance.

You will maintain filing systems, conduct audits, support cross‑functional teams, and provide guidance on best practices while collaborating with architects, engineers, contractors, and stakeholders to keep projects on track.

Qualifications

• High school diploma or equivalent.
• Certification or training in document control or construction management preferred.
• Minimum of 5 years in a similar role, preferably in construction or related field.
• Familiarity with construction documents, drawings, specs, RFIs, and change orders.
• Proficient in document control software, PM software, and MS Office.
• Excellent organizational and time-management skills.

Responsibilities

• Oversee the complete life cycle of construction project documents, including creation, distribution, tracking, and archiving.
• Review documents to ensure accuracy, consistency, and adherence to standards.
• Maintain and update document control systems with the latest versions and archive older ones.
• Distribute documents to stakeholders and maintain filing/retrieval systems.
• Audit project documentation for compliance with requirements and guidelines.
• Manage document repositories and ensure proper labeling and indexing.
• Collaborate with architects, engineers, contractors, and subcontractors to resolve document inquiries.
• Maintain records of correspondence, transmittals, RFIs, and change orders.
• Provide guidance and training on document control procedures and best practices.

Skills

Document control

Attention to detail

Organizational skills

Communication skills

Education

High school diploma

Document control certification

Tools

Document control software

Project management software

Microsoft Office Suite

Job description

Join DayOne - Shaping the Future of Data Infrastructure DayOne is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we've built a robust presence across Asia and Europe - and we're just getting started. As we expand into new international markets, we're looking for talented, driven individuals to join us on this exciting journey. This is more than a job - it's an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure. If you're passionate about innovation, technology, and growth, we invite you to be part of DayOne's next chapter.

Responsibilities

• Oversee the complete life cycle of construction project documents, including creation, distribution, tracking, and archiving.
• Conduct thorough reviews of construction documents, including drawings, specifications, contracts, and other project-related documentation, to ensure accuracy, consistency, and adherence to established standards.
• Maintain and update document control systems to ensure the most recent versions of documents are readily available to the project team while ensuring previous versions are properly archived.
• Facilitate the efficient distribution of documents to appropriate stakeholders, ensuring timely access to the required information Establish and maintain a comprehensive filing and retrieval system to enable quick and accurate retrieval of project documents as needed.
• Perform regular audits of project documentation to ensure compliance with project requirements, industry standards, and regulatory guidelines.
• Manage electronic and physical document repositories, ensuring proper categorization, labeling, and indexing of documents for easy retrieval.
• Collaborate with project team members, including architects, engineers, contractors, and subcontractors, to address document-related inquiries and resolve issues promptly.
• Maintain accurate and up-to-date records of project-related correspondence, transmittals, requests for information (RFIs), and change orders.
• Provide guidance and training to project team members on document control procedures, systems, and best practices.

Requirements

• A high school diploma or equivalent is required.
• Additional certification or training in document control or construction management is preferred.
• Minimum of 5 years of experience in a similar role, preferably in the construction industry or a related field.
• Familiarity with construction documents, including drawings, specifications, contracts, RFIs, and change orders.
• Exceptional organizational and time management skills with the ability to handle multiple tasks and prioritize effectively.
• Proficient in using document control software, project management software, and Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong attention to detail and accuracy, ensuring the completeness and correctness of all project documents.
• Strong problem-solving skills to identify issues, propose solutions, and resolve document-related challenges promptly.
• Excellent verbal and written communication skills to collaborate effectively with project team members and stakeholders.
• Demonstrated integrity and discretion in handling sensitive and confidential information.

DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

If you're ready to grow with one of the fastest-moving companies in the data center industry, be part of our global journey.

DayOne is a data center pioneer that develops and operates next-gen digital infrastructure for industry leaders who demand reliable, cost-effective and quickly scalable solutions. Our cutting-edge facilities empower hyperscalers and large enterprises to achieve rapid deployment and enhance connectivity, driving transformative engagement and innovation as we shape the future of industries.

DayOne's data centers are located across key markets, including Singapore, Johor (Malaysia), Batam (Indonesia), Greater Bangkok, Hong Kong SAR, Tokyo, and beyond. Headquartered in Singapore, DayOne's leadership team draws on over two decades of industry experience and a track record of building Asia's largest data center business. With DayOne, they have created the SIJORI (Singapore, Johor, and Riau Islands) market as a global data center hub. As demand for strategically located and customized data centers rises, DayOne's entrepreneurial spirit, customer-first strategy, deep local partnerships, and agile executional capabilities uniquely position us to power the growth ambitions of leading hyperscalers and large enterprises around the world.