Document Controller

GET BUILDERS PROSPECT SDN BHD; Kuala Lumpur; On-site; MYR 45,000 - 89,000; Full time

Job summary

GET BUILDERS PROSPECT SDN BHD is seeking a capable Document Controller to manage and maintain project documents, drawings, correspondence, reports, and records within a construction, engineering, or related environment. The role emphasizes document numbering, version control, filing systems, and ensuring the latest approved drawings are circulated to the project team.

Applicants should have a Diploma or Degree in a relevant field, strong MS Office skills, and experience with document control

Qualifications

• Diploma or Degree in Business Administration, Construction Management, Engineering, or a related field.
• Previous experience as a Document Controller in construction or engineering is preferred.
• Familiar with construction documents, document registers, transmittals, RFIs, and submissions.
• Proficient in Microsoft Office and document filing systems.

Responsibilities

• Manage and maintain project documents, drawings, correspondence, reports, and records.
• Control the issuance, distribution, revision, and filing of project documents and drawings.
• Maintain proper document numbering, version control, and document registers.
• Ensure only the latest approved drawings/documents are circulated and used by the project team.
• Track incoming and outgoing documents, submissions, approvals, RFIs, transmittals, and related correspondence.
• Coordinate documentation between the project team, consultants, contractors, subcontractors, and suppliers.
• Maintain both hardcopy and electronic filing systems in an organized manner.
• Follow up on outstanding documents, submissions, approvals, and document revisions.

Skills

Document management

Organizational skills

Communication

Independent work

Education

Diploma or Degree in Business Administration / Construction Management / Engineering or related field

Tools

AutoCAD

Drawing management platforms

Cloud document systems

MS Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

This is a Document Controller position responsible for managing and maintaining project documents, drawings, correspondence, reports, and records in a construction, engineering, or related environment.

Key responsibilities

• Manage and maintain project documents, drawings, correspondence, reports, and records
• Control the issuance, distribution, revision, and filing of project documents and drawings
• Maintain proper document numbering, version control, and document registers
• Ensure only the latest approved drawings/documents are circulated and used by the project team
• Track incoming and outgoing documents, submissions, approvals, RFIs, transmittals, and related correspondence
• Coordinate documentation between the project team, consultants, contractors, subcontractors, and suppliers
• Maintain both hardcopy and electronic filing systems in an organized manner
• Follow up on outstanding documents, submissions, approvals, and document revisions
• Assist in preparing project records and documentation required for meetings, progress claims, handover, and project close-out

About you

• Diploma or Degree in Business Administration, Construction Management, Engineering, or a related field
• Previous experience as a Document Controller in the construction, engineering, interior fit-out, or related industry is preferred
• Familiar with construction documents, drawings, document registers, transmittals, RFIs, and submissions
• Proficient in Microsoft Office (Word, Excel, Outlook) and document filing systems
• Knowledge of AutoCAD / drawing management platforms / cloud document systems will be an advantage
• Strong organizational skills with good attention to detail
• Able to manage multiple documents and deadlines efficiently
• Good communication and coordination skills
• Able to work independently and follow established document control procedures