SENIOR ADMINISTRATIVE ASSISTANT

Putra Food Industries Sdn Bhd; Kuala Selangor; On-site; MYR 36,000 - 58,000; Full time

Job summary

Putra Food Industries Sdn Bhd is seeking an experienced administrator to manage licences, permits, registrations, certifications and government applications. You will coordinate Halal and certification renewals and documentation, and handle tender, grant and government programme submissions.

You will liaise with government agencies, monitor renewal dates, draft letters and reports, maintain filing systems, support audits, and coordinate general office administration with attention to detail.

Qualifications

• Minimum 2–3 years' experience in administration or related field.
• Experience in Halal, government applications, licences, tenders or grants is an advantage.
• Good organisational, documentation and follow-up skills.
• Proficient in Microsoft Word & Excel.
• Good command of Bahasa Malaysia & English.
• Mature, responsible, proactive and able to work independently.
• Able to manage multiple tasks and deadlines with good attention to detail.

Responsibilities

• Manage company licences, permits, registrations, certifications and government applications
• Coordinate Halal & certification applications, renewals and documentation
• Handle tender, quotation, grant and government programme documentation and submissions
• Liaise and follow up with government agencies, authorities, suppliers and external parties
• Monitor application status, renewal dates and submission deadlines
• Prepare letters, forms, reports and official company documents
• Maintain proper physical and digital filing of company records
• Assist Management with audits, inspections, meetings and official matters
• Coordinate office administration, office supplies, cleaning and facilities

Skills

Bahasa Malaysia

English

Tools

Microsoft Word

Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Manage company licences, permits, registrations, certifications and government applications. Coordinate Halal & certification applications, renewals and documentation. Handle tender, quotation, grant and government programme documentation and submissions.

Key responsibilities

Manage company licences, permits, registrations, certifications and government applications

Coordinate Halal & certification applications, renewals and documentation

Handle tender, quotation, grant and government programme documentation and submissions

Liaise and follow up with government agencies, authorities, suppliers and external parties

Monitor application status, renewal dates and submission deadlines

Prepare letters, forms, reports and official company documents

Maintain proper physical and digital filing of company records

Assist Management with audits, inspections, meetings and official matters

Coordinate office administration, office supplies, cleaning and facilities

About you

Minimum 2–3 years' experience in administration or related field

Experience in Halal, government applications, licences, tenders or grants is an advantage

Good organisational, documentation and follow-up skills

Proficient in Microsoft Word & Excel

Good command of Bahasa Malaysia & English

Mature, responsible, proactive and able to work independently

Able to manage multiple tasks and deadlines with good attention to detail