ADMIN ASSISTANT

Filter Man Supply Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 54,000; Full time

Job summary

Filter Man Supply Sdn Bhd in Kuala Lumpur is seeking an Administration Assistant to support office operations and maintain systems. You will handle licences, organise procedures, manage correspondence, and process supply requisitions.

The role requires a Diploma in HR/BA/Office Admin or related field, 2–3 years of experience, and strong MS Office skills. Fluent English and Bahasa Malaysia are preferred, with Mandarin an added advantage. The Kuala Lumpur Sentul branch is the location.

Qualifications

• Diploma in HR/BA/Office Admin or related field.
• 2–3 years of relevant working experience in administration or similar role.
• Proficient in Microsoft Office, especially Excel and Word.
• Good organizational, communication and interpersonal skills.
• Able to work independently and manage multiple tasks.
• Willing to work at the Kuala Lumpur branch in Sentul.
• Good command of English and Bahasa Malaysia; Mandarin is a plus.

Responsibilities

• Assist in maintaining office licences and renewals on time.
• Organise office operations and procedures; manage correspondence and filing.
• Review and process supply requisitions; handle general admin tasks.
• Prepare expense budgets, schedule expenditures and analyse variances.
• Assist with travel arrangements and calendars for executives.
• Support foreign worker administration and liaise with government departments.

Skills

English proficiency

Bahasa Malaysia proficiency

Organizational skills

Multitasking

Independent worker

Customer service

Education

Diploma in HR/BA/Office Admin or related

Tools

Microsoft Office

Microsoft Excel

Microsoft Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Support company operations by maintaining office systems and handling general administrative tasks. Ensure all office operation licences are properly maintained and renewed on time. Maintain and provide office services by organizing office operations and procedures, controlling correspondence, maintaining filing systems, and reviewing and processing supply requisitions.

Key responsibilities

Ensure all office operation licences are properly maintained and renewed on time

Maintain and provide office services by organizing office operations and procedures, controlling correspondence, maintaining filing systems, and reviewing and processing supply requisitions

Assist in achieving financial objectives by preparing expense budgets, scheduling expenditures, analysing variances, and initiating corrective actions where necessary

Perform general administrative duties such as answering phone calls, preparing documents, responding to emails, preparing memos, and other related tasks

Oversee the maintenance and renewal of licences for company facilities and assets, including the office, warehouse, hostel, motor vehicles, forklifts, and other equipment

Prepare agendas, make travel arrangements, and maintain calendars for executives and managers

Assist with foreign worker administration, including work permit applications, payroll-related matters, FOMEMA, and liaising with relevant government departments when necessary

About the role

Support company operations by maintaining office systems and handling general administrative tasks. Ensure all office operation licences are properly maintained and renewed on time. Maintain and provide office services by organizing office operations and procedures, controlling correspondence, maintaining filing systems, and reviewing and processing supply requisitions.

Key responsibilities

• Ensure all office operation licences are properly maintained and renewed on time
• Maintain and provide office services by organizing office operations and procedures, controlling correspondence, maintaining filing systems, and reviewing and processing supply requisitions
• Assist in achieving financial objectives by preparing expense budgets, scheduling expenditures, analysing variances, and initiating corrective actions where necessary
• Perform general administrative duties such as answering phone calls, preparing documents, responding to emails, preparing memos, and other related tasks
• Oversee the maintenance and renewal of licences for company facilities and assets, including the office, warehouse, hostel, motor vehicles, forklifts, and other equipment
• Prepare agendas, make travel arrangements, and maintain calendars for executives and managers
• Assist with foreign worker administration, including work permit applications, payroll-related matters, FOMEMA, and liaising with relevant government departments when necessary

Requirements

• Diploma in Human Resources, Business Administration, Office Administration, or any related field.
• Minimum 2–3 years of relevant working experience in administration or a similar role.
• Good knowledge of Microsoft Office, especially Microsoft Excel and Microsoft Word.
• Good organizational, communication, and interpersonal skills.
• Able to work independently and manage multiple tasks effectively.
• Responsible, proactive, and detail-oriented.
• Good command of English and Bahasa Malaysia.
• Knowledge of Mandarin/Chinese language will be an added advantage.
• Willing to work at the Kuala Lumpur branch in Sentul.