Administrative Requirement

TEQ Lighting Sdn Bhd; George Town; On-site; MYR 33,000 - 47,000; Full time

Job summary

Jora Malaysia is seeking a diligent Administrative Assistant to prepare, organize, and maintain accurate records and reports, both physically and electronically, across departments. You will handle incoming and outgoing communications, coordinate meetings, arrange travel, and support HR, Finance, and Sales with documentation and invoicing.

Proficiency in Mandarin and English is required. A proactive, detail-oriented approach and 1-2 years of admin experience will help you thrive in a fast-paced

Qualifications

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) with the ability to quickly adapt to new systems and software.
• Strong planning and time-management abilities, with a high level of accuracy and attention to detail.
• Excellent written and verbal communication in Mandarin and English.
• Self-motivated, proactive, and capable of handling administrative matters efficiently and independently.
• 1-2 years of relevant administrative working experience preferred.

Responsibilities

• Prepare, organize, and maintain accurate physical and electronic records, documents, and reports.
• Manage incoming and outgoing communications, including telephone calls, emails, and official correspondence.
• Coordinate schedules, arrange meetings, prepare meeting rooms, and manage travel arrangements as required.
• Oversee general office administration, including procurement of office supplies, inventory control, and ensuring office equipment is properly maintained.
• Perform data entry and maintain accurate records in company systems, databases, or accounting software.
• Provide administrative support to internal departments such as Human Resources, Finance, and Sales, including invoice processing, expense tracking, and recruitment documentation.

Skills

MS Office proficiency

Organizational skills

Communication skills

Problem-solving

Time management

Tools

Microsoft Office Suite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Prepare, organize, and maintain accurate physical and electronic records, documents, and reports.

Manage incoming and outgoing communications, including telephone calls, emails, and official correspondence.

Coordinate schedules, arrange meetings, prepare meeting rooms, and manage travel arrangements as required.

Oversee general office administration, including procurement of office supplies, inventory control, and ensuring office equipment is properly maintained.

Perform data entry and maintain accurate records in company systems, databases, or accounting software.

Provide administrative support to internal departments such as Human Resources, Finance, and Sales, including invoice processing, expense tracking, and recruitment documentation.

Required Skills & Qualifications

Technical Competency: Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) with the ability to quickly adapt to new systems and software.

Organizational Skills: Strong planning and time-management abilities, with a high level of accuracy and attention to detail.

Communication Skills: Excellent written and verbal communication skills in Mandarin, English, Malaysia.
We are seeking candidates proficient in both English and Mandarin to effectively communicate with our diverse client base and stakeholders.

Problem-Solving Ability: Self-motivated, proactive, and capable of handling administrative matters efficiently and independently.

Experience: 1 -2years of relevant administrative working experience is preferred; candidates with strong competencies may also be considered