SENIOR ADMINISTRATIVE ASSISTANT

Putra Food Industries Sdn Bhd; Selangor; On-site; MYR 45,000 - 78,000; Full time

Job summary

Putra Food Industries Sdn Bhd is seeking an experienced administrator to manage licences, permits, registrations, certifications and government applications. You will coordinate Halal certifications, renewals and documentation.

The ideal candidate has 2–3 years of administration experience, strong organisational and documentation skills, and proficiency in Word and Excel; fluent in Bahasa Malaysia and English, with the ability to handle multiple tasks independently.

Qualifications

• Minimum 2–3 years' experience in administration or related field.
• Experience in Halal, government applications, licences, tenders or grants is an advantage.
• Good organisational, documentation and follow-up skills.
• Proficient in Microsoft Word & Excel.
• Good command of Bahasa Malaysia & English.

Responsibilities

• Manage company licences, permits, registrations, certifications and government applications
• Coordinate Halal and certification applications, renewals and documentation
• Handle tender, quotation, grant and government programme documentation and submissions
• Liaise and follow up with government agencies, authorities, suppliers and external parties
• Monitor application status, renewal dates and submission deadlines
• Prepare letters, forms, reports and official company documents
• Maintain proper physical and digital filing of company records
• Assist management with audits, inspections, meetings and official matters
• Coordinate office administration, office supplies, cleaning and facilities

Job description

Manage company licences, permits, registrations, certifications and government applications. Coordinate Halal & certification applications, renewals and documentation. Handle tender, quotation, grant and government programme documentation and submissions.

Key responsibilities

• Manage company licences, permits, registrations, certifications and government applications
• Coordinate Halal & certification applications, renewals and documentation
• Handle tender, quotation, grant and government programme documentation and submissions
• Liaise and follow up with government agencies, authorities, suppliers and external parties
• Monitor application status, renewal dates and submission deadlines
• Prepare letters, forms, reports and official company documents
• Maintain proper physical and digital filing of company records
• Assist Management with audits, inspections, meetings and official matters
• Coordinate office administration, office supplies, cleaning and facilities

About you

• Minimum 2–3 years' experience in administration or related field
• Experience in Halal, government applications, licences, tenders or grants is an advantage
• Good organisational, documentation and follow-up skills
• Proficient in Microsoft Word & Excel
• Good command of Bahasa Malaysia & English
• Mature, responsible, proactive and able to work independently
• Able to manage multiple tasks and deadlines with good attention to detail