Senior Admin & Operations Lead

Intrinseque Health Pte Ltd.; Malacca City; On-site; MYR 42,000 - 72,000; Full time

Job summary

Intrinseque Health Pte Ltd in Melaka is seeking a Senior Admin Executive to take ownership of complex administrative operations, coordinate between departments, and ensure the office runs efficiently. You will provide comprehensive secretarial support to senior management and key stakeholders, organize meetings and events, and maintain accurate filing systems.

This role requires meticulous organisation, strong English communication, and the ability to mentor junior staff.

Qualifications

• Minimum 2+ years in an administrative or secretarial role.
• Excellent organisational and time-management skills.
• Proficient in Microsoft Office and office systems.
• Strong written and verbal English; other languages advantageous.
• Ability to manage complex schedules across multiple stakeholders.
• Attention to detail and accuracy in all work.
• Professional demeanour with strong interpersonal skills.
• Experience in healthcare or professional services is desirable.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Demonstrated leadership to mentor junior staff.
• Familiarity with document management systems and databases.
• Problem-solving mindset and willingness to improve processes.

Responsibilities

• Coordinate administrative operations across departments for smooth workflows.
• Provide secretarial support to senior management and key stakeholders.
• Organise meetings, conferences, and events with logistics and documentation.
• Maintain filing systems, databases, and records securely.
• Handle correspondence and communications on behalf of the organisation.
• Prepare reports and presentations as required.
• Manage office supplies, equipment, and vendor relationships.
• Oversee reception and visitor management.
• Train and supervise junior administrative staff.
• Implement and maintain administrative procedures and policies.
• Assist with budget tracking and expense management.
• Support special projects and ad hoc tasks.

Skills

Admin coordination

Secretarial support

MS Office

Scheduling

Document management

Leadership

Confidentiality

Communication

Healthcare experience

Job description

Intrinseque Health Pte Ltd in Melaka is seeking a Senior Admin Executive to take ownership of complex administrative operations, coordinate between departments, and ensure the office runs efficiently. You will provide comprehensive secretarial support to senior management and key stakeholders, organize meetings and events, and maintain accurate filing systems.

This role requires meticulous organisation, strong English communication, and the ability to mentor junior staff.