Human Resource Admin Executive

Intrinseque Health Pte Ltd.; Malacca City; On-site; MYR 33,000 - 61,000; Full time

Job summary

Intrinseque Health Pte Ltd. in Melaka is seeking a Human Resources Admin Executive to join our team on a full-time basis. This role supports HR operations, maintains employee records, and provides essential administrative assistance to drive people initiatives forward.

You will handle onboarding, payroll support, leave management, recruitment coordination, and HR reporting, while ensuring data protection compliance and confidential handling of records.

Responsibilities

• Manage employee records and personnel files with accurate documentation and data protection compliance
• Provide admin support for recruitment: schedule interviews, coordinate with candidates, and track applicants
• Assist payroll, benefits and leave management for accurate, timely processing
• Coordinate onboarding and induction, prepare required documents and orientation materials
• Handle HR enquiries and support HR team with day-to-day tasks
• Maintain HR databases and filing systems, physical and digital, ensuring confidentiality
• Assist in organising HR events, trainings and employee engagement activities
• Prepare HR reports and correspondence for HR department and senior management
• Support the implementation of HR policies and procedures across the organisation
• Perform general administrative tasks including scheduling, minute-taking and document management

Job description

About the role

Intrinseque Health is seeking a Human Resources Admin Executive to join our team in Melaka on a full-time basis. This is a pivotal administrative position within our Human Resources department, supporting the delivery of efficient HR operations and people management across the organisation. The successful candidate will play a key role in ensuring smooth HR processes, maintaining employee records, and providing essential administrative support to drive our HR initiatives forward. This role offers the opportunity to contribute meaningfully to our people-focused culture whilst developing professional expertise in human resources administration.

Key responsibilities

• Manage employee records and personnel files, ensuring accurate documentation and compliance with data protection regulations
• Provide administrative support for recruitment processes, including scheduling interviews, coordinating with candidates and maintaining applicant tracking systems
• Assist in the administration of payroll, benefits and leave management systems, ensuring accurate and timely processing
• Coordinate employee onboarding and induction programmes, preparing required documentation and orientation materials
• Handle general HR enquiries from staff members and provide administrative support to HR team members
• Maintain HR databases and filing systems, both physical and digital, ensuring confidentiality and accessibility
• Assist in the organisation of HR-related events, training sessions and employee engagement activities
• Prepare HR reports, documentation and correspondence as required by the HR department and senior management
• Support the implementation of HR policies and procedures across the organisation
• Perform general administrative tasks including scheduling, minute-taking and document management