Junior Admin Executive

Intrinseque Health Pte Ltd.; Malacca City; On-site; MYR 24,000 - 36,000; Full time

Job summary

Intrinseque Health is seeking a Junior Admin Executive to join our Melaka office on a full-time basis. You will support daily operations, coordinate meetings, manage documents, and assist multiple departments with administrative tasks to keep the business running smoothly.

Ideal candidates hold a high school diploma, are proficient in Word, Excel and Outlook, and demonstrate strong organisation, confidentiality and teamwork.

Qualifications

• A high school diploma or equivalent; further admin qualification is advantageous.
• Proficiency in Microsoft Word, Excel and Outlook.
• Strong organisational and time management skills.
• Excellent written and verbal English communication.
• Ability to maintain confidentiality and work in a team.
• Experience in admin role preferred.

Responsibilities

• Manage daily administrative tasks including scheduling, correspondence and document preparation.
• Provide support to multiple departments and team members with their administrative requirements.
• Maintain and organise office files, records and documentation systems.
• Coordinate meetings, appointments and travel arrangements.
• Handle telephone enquiries and manage incoming and outgoing communications.
• Assist with data entry and maintain accurate records in various systems.
• Support the coordination of office events, meetings and other administrative functions.
• Perform general office duties including ordering supplies, managing inventory and maintaining office facilities.

Skills

MS Office

English communication

Time management

Attention to detail

Teamwork

Education

High school diploma

Administrative qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the role

Intrinseque Health is seeking a Junior Admin Executive to join our growing team in Melaka. This is a full-time position that will provide essential administrative support to our organisation. As a Junior Admin Executive, you will be the backbone of our office operations, ensuring smooth day-to-day functioning and supporting various departments with their administrative needs. This role offers an excellent opportunity to develop your career in administration while contributing meaningfully to a dynamic healthcare organisation.

What you’ll be doing

• Managing daily administrative tasks including scheduling, correspondence and document preparation
• Providing support to multiple departments and team members with their administrative requirements
• Maintaining and organising office files, records and documentation systems
• Coordinating meetings, appointments and travel arrangements
• Handling telephone enquiries and managing incoming and outgoing communications
• Assisting with data entry and maintaining accurate records in various systems
• Supporting the coordination of office events, meetings and other administrative functions
• Performing general office duties including ordering supplies, managing inventory and maintaining office facilities
• Liaising with internal and external stakeholders to facilitate smooth operations

What we’re looking for

• A high school diploma or equivalent qualification, with further administrative or business qualification being advantageous
• Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent communication skills, both written and verbal, in English
• Attention to detail and accuracy in all administrative work
• Professional demeanour and ability to maintain confidentiality
• Ability to work collaboratively within a team environment and support colleagues
• Previous experience in an administrative role or similar environment is preferred
• Flexibility and willingness to learn new systems and procedures