Administrative Operations Lead

Intrinseque Health Pte Ltd.; Malacca City; On-site; MYR 24,000 - 42,000; Full time

Job summary

Intrinseque Health Pte Ltd. is seeking an enthusiastic Administration Executive to join our team in Malaysia. You will support day-to-day operations, coordinate schedules, manage records, and help maintain efficient office processes.

The role requires strong English communication, meticulous attention to detail, and the ability to work independently while collaborating with multiple departments. Proficiency in Microsoft Office and scheduling or document management systems is preferred.

Qualifications

• Proven experience in an administrative support or office management role.
• Excellent organisational and time management skills.
• Strong verbal and written communication skills in English; professional correspondence.
• Proficiency in Microsoft Office Suite and office management systems.
• Meticulous, with attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional demeanor and discretion with confidential information.
• Problem-solving and adaptability to changing priorities.
• Diploma or certification in business administration or related field advantageous.

Responsibilities

• Schedule meetings, organise appointments and maintain office records.
• Support multiple departments and senior management; respond to requests promptly.
• Handle correspondence, written and verbal; ensure timely, professional communications.
• Maintain and organise office systems, files and databases for easy access.
• Coordinate office facilities, equipment and supplies to ensure smooth operation.
• Assist with event planning, venues, catering and logistics.
• Process purchase orders, expense reports and travel arrangements.
• Provide reception duties; welcome visitors with professionalism and warmth.
• Support policy implementation and compliance with company standards.
• Perform ad hoc administrative duties as required.

Skills

Administrative support

Office management

Microsoft Office

Communication skills

Time management

Attention to detail

Independent worker

Discretion

Problem-solving

Education

Diploma in Business Administration or related field

Tools

Microsoft Office Suite

Office management systems

Job description

Intrinseque Health Pte Ltd. is seeking an enthusiastic Administration Executive to join our team in Malaysia. You will support day-to-day operations, coordinate schedules, manage records, and help maintain efficient office processes.

The role requires strong English communication, meticulous attention to detail, and the ability to work independently while collaborating with multiple departments. Proficiency in Microsoft Office and scheduling or document management systems is preferred.