Administration Executive

Intrinseque Health; Malacca City; On-site; MYR 24,000 - 42,000; Full time

Job summary

Intrinseque Health Pte Ltd. is seeking an enthusiastic Administration Executive to join our team in Malaysia. You will support day-to-day operations, coordinate schedules, manage records, and help maintain efficient office processes.

The role requires strong English communication, meticulous attention to detail, and the ability to work independently while collaborating with multiple departments. Proficiency in Microsoft Office and scheduling or document management systems is preferred.

Qualifications

• Proven experience in an administrative support or office management role.
• Excellent organisational and time management skills.
• Strong verbal and written communication skills in English; professional correspondence.
• Proficiency in Microsoft Office Suite and office management systems.
• Meticulous, with attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional demeanor and discretion with confidential information.
• Problem-solving and adaptability to changing priorities.
• Diploma or certification in business administration or related field advantageous.

Responsibilities

• Schedule meetings, organise appointments and maintain office records.
• Support multiple departments and senior management; respond to requests promptly.
• Handle correspondence, written and verbal; ensure timely, professional communications.
• Maintain and organise office systems, files and databases for easy access.
• Coordinate office facilities, equipment and supplies to ensure smooth operation.
• Assist with event planning, venues, catering and logistics.
• Process purchase orders, expense reports and travel arrangements.
• Provide reception duties; welcome visitors with professionalism and warmth.
• Support policy implementation and compliance with company standards.
• Perform ad hoc administrative duties as required.

Skills

Administrative support

Office management

Microsoft Office

Communication skills

Time management

Attention to detail

Independent worker

Discretion

Problem-solving

Education

Diploma in Business Administration or related field

Tools

Microsoft Office Suite

Office management systems

Job description

About the role We are seeking an enthusiastic and organised Administration Executive to join Intrinseque Health, we are offering an exciting opportunity to be at the heart of our administrative operations. As Administration Executive, you will play a crucial role in ensuring the smooth running of our office, supporting our teams and contributing to the overall efficiency and success of our organisation. This role requires someone who is detail-oriented, proactive and committed to maintaining the highest standards of administrative excellence.

Key responsibilities

Managing general administrative tasks including scheduling meetings, organising appointments and maintaining comprehensive office records

Providing comprehensive support to multiple departments and senior management, responding promptly to requests and queries

Handling correspondence, both written and verbal, and ensuring all communications are professional and timely

Maintaining and organising office systems, files and databases to ensure easy access and retrieval of information

Coordinating office facilities, equipment and supplies to ensure the workplace operates smoothly and efficiently

Assisting with event planning and coordination, including arranging venues, catering and logistics

Processing administrative documentation, including purchase orders, expense reports and travel arrangements

Providing reception duties, greeting visitors and directing them appropriately whilst maintaining professionalism and warmth

Supporting the implementation of office policies and procedures and helping to maintain compliance with company standards

Performing ad hoc administrative duties as required to support the organisation's objectives

What we're looking for

Proven experience in an administrative support or office management role, preferably in a healthcare or professional services environment

Excellent organisational and time management skills with the ability to prioritise multiple tasks and meet deadlines

Strong verbal and written communication skills in English, with the ability to compose professional correspondence

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management systems

A methodical approach to work with meticulous attention to detail and accuracy

Ability to work independently whilst also being a collaborative team player

Professional demeanour and discretion when handling sensitive or confidential information

Problem-solving skills and the ability to adapt to changing priorities and requirements

Diploma or certification in business administration, office management or related field is advantageous

Experience in scheduling software, document management systems or healthcare administrative processes would be beneficial