Administrative Executive

Intrinseque Health; Malacca City; On-site; MYR 36,000 - 58,000; Full time

Job summary

Intrinsque Health Pte Ltd. in Melaka Tengah, Malaysia is seeking an Admin Executive to support daily administrative and operational activities in a full-time capacity. The role focuses on keeping office operations smooth, coordinating schedules, and assisting teams with logistics and documentation.

The ideal candidate will have strong organizational skills, proficiency in MS Office, and a proactive, team-oriented approach to problem-solving in a healthcare setting.

Qualifications

• Experience in an administrative or office support role.
• Healthcare industry experience preferred.
• Proficient in MS Office and standard office software.
• Strong organizational and time management skills, with attention to detail.

Responsibilities

• Provide comprehensive administrative support including managing schedules, coordinating meetings, and handling correspondence.
• Oversee general office operations including reception, mail handling, and office upkeep.
• Support logistics for internal events, meetings, and team-building activities including venue booking, catering, and guest coordination.
• Liaise with vendors, service providers, and building management for facility needs.
• Maintain records and filing systems for easy information retrieval.
• Track lease-related payments (rent, utilities) and ensure timely payments.
• Procure and manage inventory of office supplies and pantry items.
• Handle clerical duties such as data entry, photocopying, and document processing.
• Liaise with stakeholders to address queries and provide customer service.

Skills

Microsoft Office

Scheduling

Vendor coordination

Customer service

Job description

As an Admin Executive at Intrinseque Health', you will play a crucial administrative and operational support role within our dynamic organisation. In this full-time position based in Melaka Tengah Melaka, you will be responsible for ensuring the smooth day-to-day running of our offices and supporting our hardworking teams.

What you'll be doing

• Providing comprehensive administrative assistance, including managing schedules, coordinating meetings, and handling correspondence
• Oversee general office operations including reception, mail handling, housekeeping coordination, and office upkeep.
• Support logistics for internal events, meetings, and team-building activities including venue booking, catering, and guest coordination.
• Liaise with vendors, service providers, and building management for facility and maintenance requirements.
• Maintaining detailed records and filing systems to keep information organized and easily accessible.
• Track and manage lease-related payments such as rent, electricity, water, and other utility bills, ensuring timely payments and accurate record-keeping.
• Manage procurement and inventory of office supplies, pantry items, and stationery to ensure availability and cost-effectiveness.
• Handling various clerical duties such as data entry, photocopying, and document processing
• Liaising with internal and external stakeholders to address queries and provide excellent customer service
• Supporting the wider team with ad-hoc tasks and projects as required.
• Manage visitor protocols, welcome kits, and hospitality for guests and stakeholders.

What we're looking for

• Demonstrated experience in an administrative or office support role, preferably within the healthcare industry
• Excellent organizational and time management skills, with the ability to priorities effectively
• Strong attention to detail and a keen eye for accuracy
• Proficient in using Microsoft Office suite and other relevant software
• Effective communication skills, both written and verbal
• A proactive and adaptable approach to problem-solving
• A team player with a positive, friendly attitude