Healthcare Admin Executive - Operations & Office Lead

Intrinseque Health Pte Ltd.; Malacca City; On-site; MYR 36,000 - 58,000; Full time

Job summary

Intrinsque Health Pte Ltd. in Melaka Tengah, Malaysia is seeking an Admin Executive to support daily administrative and operational activities in a full-time capacity. The role focuses on keeping office operations smooth, coordinating schedules, and assisting teams with logistics and documentation.

The ideal candidate will have strong organizational skills, proficiency in MS Office, and a proactive, team-oriented approach to problem-solving in a healthcare setting.

Qualifications

• Experience in an administrative or office support role.
• Healthcare industry experience preferred.
• Proficient in MS Office and standard office software.
• Strong organizational and time management skills, with attention to detail.

Responsibilities

• Provide comprehensive administrative support including managing schedules, coordinating meetings, and handling correspondence.
• Oversee general office operations including reception, mail handling, and office upkeep.
• Support logistics for internal events, meetings, and team-building activities including venue booking, catering, and guest coordination.
• Liaise with vendors, service providers, and building management for facility needs.
• Maintain records and filing systems for easy information retrieval.
• Track lease-related payments (rent, utilities) and ensure timely payments.
• Procure and manage inventory of office supplies and pantry items.
• Handle clerical duties such as data entry, photocopying, and document processing.
• Liaise with stakeholders to address queries and provide customer service.

Skills

Microsoft Office

Scheduling

Vendor coordination

Customer service

Job description

Intrinsque Health Pte Ltd. in Melaka Tengah, Malaysia is seeking an Admin Executive to support daily administrative and operational activities in a full-time capacity. The role focuses on keeping office operations smooth, coordinating schedules, and assisting teams with logistics and documentation.

The ideal candidate will have strong organizational skills, proficiency in MS Office, and a proactive, team-oriented approach to problem-solving in a healthcare setting.