SENIOR ADMIN & OPERATIONS EXECUTIVE

Kai Nguong Nursery (KK) Sdn Bhd; West Coast Division; On-site; MYR 50,000 - 84,000; Full time

Job summary

Kai Nguong Nursery (KK) Sdn Bhd is seeking a Senior Admin & Operations Executive in Sabah. The role oversees office administration, landscaping maintenance operations coordination, client reporting, licenses and permits, and document management.

You will liaise with staff, clients, suppliers, and government bodies to ensure timely, compliant operations. The candidate should have strong MS Word/Excel skills, report writing ability, and a proactive, independent work style with good communication

Qualifications

• Experience in administration, operations coordination or client reporting is preferred.
• Strong reporting and document handling skills are desirable.

Responsibilities

• Coordinate daily landscaping maintenance operations, staff arrangements, project progress and on-site matters.
• Collect site photographs and work records, and prepare and submit monthly client reports.
• Manage company documents, correspondence, maintenance reports, office records and filing systems.
• Monitor company licenses, permits, insurance, renewal deadlines and related applications.
• Handle telephone calls, emails, correspondence and general administrative matters.
• Communicate and coordinate with employees, clients, suppliers and government departments.
• Assist management with document preparation, daily coordination and other ad hoc assignments.
• Ensure all tasks, documentation and applications are completed within the required deadlines.

Skills

MS Word

MS Excel

Email

Basic computer skills

Document management

Report writing

Communication

Coordination

Education

SPM / Diploma

Job description

We are currently seeking an experienced, responsible and well-organised Senior Admin & Operations Executive to join our team.

The successful candidate will be responsible for office administration, landscaping maintenance operations coordination, client reporting, company licenses and permits, and document management.

Key Responsibilities

Coordinate daily landscaping maintenance operations, staff arrangements, project progress and on-site matters.

Collect site photographs and work records, and prepare and submit monthly client reports.

Manage company documents, correspondence, maintenance reports, office records and filing systems.

Monitor company licenses, permits, insurance, renewal deadlines and related applications.

Handle telephone calls, emails, correspondence and general administrative matters.

Communicate and coordinate with employees, clients, suppliers and government departments.

Assist management with document preparation, daily coordination and other ad hoc assignments.

Ensure all tasks, documentation and applications are completed within the required deadlines.

Job Requirements

Minimum qualification of SPM, Diploma or a related qualification.

Candidates with experience in administration, operations coordination, client reporting or the service industry will be given preference.

Experience in landscaping maintenance, property management, cleaning services or the construction industry will be an added advantage.

Proficient in Microsoft Word, Excel, email and basic computer operations.

Good document management, report writing, communication and coordination skills.

Able to work independently, take initiative, follow up proactively and manage multiple tasks simultaneously.

Mandarin communication skills are required, with the ability to communicate in Bahasa Malaysia or English.

Basic IT knowledge will be an added advantage.

Personal Attributes

We are looking for someone who is responsible, honest, detail-oriented, patient, organised and willing to learn, with the initiative to follow up on tasks and ensure they are completed.