Administrative Assistant

SENDO TRADING SDN. BHD.; Semenyih; On-site; MYR 33,000 - 58,000; Full time

Job summary

SENDO TRADING SDN. BHD. is seeking an organised Administrative Assistant to support daily office operations, maintain accurate records and coordinate administrative matters with our team in Semenyih.

Responsibilities include data entry, filing, scanning, preparing spreadsheets and internal reports; manage office supplies; liaise with suppliers; and assist with attendance records. Mandarin proficiency is required for day-to-day communication with Mandarin-speaking colleagues.

Qualifications

• Experience in administration, office support or a similar role.
• Proficient in Microsoft Excel and Word.
• Good communication in English and Mandarin.
• Strong organisational skills and attention to detail.
• Confidential information handling and reliability.

Responsibilities

• Handle daily administrative tasks including data entry, filing, scanning and document preparation.
• Maintain organised company records, correspondence and administrative documents.
• Prepare spreadsheets, basic reports and internal records.
• Coordinate meetings, appointments and routine office arrangements.
• Manage office supplies and liaise with suppliers.
• Collect invoices and assist with attendance leave records and expense documents.
• Provide administrative support to management and other departments.

Skills

Microsoft Excel

Microsoft Word

Email communication

Mandarin language

Organisational skills

Job description

We are looking for an organised and responsible Administrative Assistant to support daily office operations, maintain accurate records and coordinate administrative matters with our team.

Key responsibilities

Handle daily administrative tasks, including data entry, filing, scanning and document preparation.

Maintain organised company records, correspondence and administrative documents.

Prepare and update spreadsheets, basic reports and internal records.

Coordinate meetings, appointments and routine office arrangements.

Manage office supplies and liaise with suppliers and service providers.

Collect and organise invoices, receipts and expense documents for the finance team.

Assist with attendance records, leave records and employee documentation.

Communicate with colleagues to follow up on outstanding documents and administrative tasks.

Provide administrative support to management and other departments as required.

About you

Previous experience in administration, office support or a similar role is preferred.

Able to use Microsoft Excel, Word and email for daily work.

Able to understand and speak Mandarin for day-to-day communication with Mandarin-speaking colleagues about documents, schedules and administrative arrangements.

Good organisational skills and attention to detail.

Responsible, reliable and able to handle confidential information appropriately.

Able to follow up on tasks and meet deadlines.

Able to work on-site in Semenyih, Selangor.

Must have the right to work in Malaysia.