Secretary

ShafikZaman Architect; Petaling Jaya; On-site; MYR 39,000 - 56,000; Full time

Job summary

ShafikZaman Architect in Petaling Jaya is seeking a capable secretary to support daily office administration, handle inquiries, and coordinate communications.

You will manage calendars, schedule meetings, prepare minutes and letters, and maintain filing systems while ensuring smooth operations with vendors and clients. Fluency in Mandarin is preferred to liaise with Mandarin-speaking clients; the role is on-site with standard office hours.

Qualifications

• Must have at least 2 years of experience as a secretary.
• Well-organised, able to multitask, with good time management.
• Mandarin proficiency; able to communicate with Mandarin-speaking clients.

Responsibilities

• Answer and redirect telephone calls, emails
• Manage office calendar, scheduling meetings and appointments
• Prepare and disseminate correspondence - meeting minutes, letters, memos etc
• Administrative tasks, including maintaining a filing system, photocopying
• File and update contact information of employees, clients, suppliers, etc
• Monitor levels of office supplies and place appropriate orders
• Perform any other duties as and when required by the Management
• Coordinate visitors, deliveries, meetings and office-related events

Skills

Secretary experience

Organisational skills

Mandarin proficiency

Job description

Responsibilities

• Answer and redirect telephone calls, emails
• Manage office calendar, scheduling meetings and appointments
• Prepare and disseminate correspondence - meeting minutes, letters, memos etc
• Administrative tasks, including maintaining a filing system, photocopying
• File and update contact information of employees, clients, suppliers, etc
• Monitor levels of office supplies and place appropriate orders
• Perform any other duties as and when required by the Management
• Coordinate visitors, deliveries, meetings and office-related events

Requirements

• Minimum 2 years experience as a Secretary
• Organised, able to multi-task, good time management
• Mandarin conversant applicants will be considered favourably. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a secretary?
• Which of the following types of qualifications do you have?