Administrative Secretary

TBMC DEVELOPMENT SDN. BHD.; West Coast Division; On-site; MYR 24,000 - 42,000; Full time

Job summary

TBMC Development Sdn. Bhd. in Sabah, Malaysia, seeks an admin/secretarial support professional to assist management with daily tasks and documentation.

The role involves handling correspondence, preparing reports, coordinating meetings, and liaising with internal teams and external clients. The ideal candidate will have at least 1–2 years of administrative experience, solid MS Office skills, and strong organizational abilities, with Mandarin communication preferred for Mandarin-speaking clients

Qualifications

• Minimum SPM, Diploma, or equivalent qualification in Business Administration or related field.
• At least 1–2 years of working experience in administrative or secretarial roles.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Good communication and interpersonal skills.
• Well-organized, responsible, and able to multitask.
• Able to work independently with minimum supervision.
• Strong attention to detail and time management skills.
• Chinese speaking candidates are preferred to facilitate communication with Mandarin-speaking clients and management.
• Immediate availability will be an added advantage.

Responsibilities

• Provide secretarial and administrative support to management.
• Handle correspondence, emails, phone calls, and filing of documents.
• Prepare reports, letters, presentations, and meeting minutes.
• Coordinate meetings, appointments, and travel arrangements.
• Arrange and coordinate drivers’ daily schedules, transportation, and assignments.
• Monitor drivers’ attendance, movement, and transport arrangements when required.
• Maintain proper filing systems and office records.
• Assist in monitoring office supplies and procurement matters.
• Liaise with internal departments, clients, and external parties.
• Support HR and finance administrative tasks when required.
• Ensure confidentiality of company documents and information.
• Perform ad-hoc duties assigned by management.

Skills

MS Office

Communication

Organizational skills

Multitasking

Independent work

Time management

Mandarin communication

Education

SPM / Diploma in Business Admin or related

Job description

Provide secretarial and administrative support to management.

Handle correspondence, emails, phone calls, and filing of documents.

Prepare reports, letters, presentations, and meeting minutes.

Coordinate meetings, appointments, and travel arrangements.

Arrange and coordinate drivers’ daily schedules, transportation, and assignments.

Monitor drivers’ attendance, movement, and transport arrangements when required.

Maintain proper filing systems and office records.

Assist in monitoring office supplies and procurement matters.

Liaise with internal departments, clients, and external parties.

Support HR and finance administrative tasks when required.

Ensure confidentiality of company documents and information.

Perform ad-hoc duties assigned by management.

Job Requirements

Minimum SPM, Diploma, or equivalent qualification in Business Administration or related field.

At least 1–2 years of working experience in administrative or secretarial roles.

Proficient in Microsoft Office applications (Word, Excel, PowerPoint).

Good communication and interpersonal skills.

Well-organized, responsible, and able to multitask.

Able to work independently with minimum supervision.

Strong attention to detail and time management skills.

Chinese speaking candidates are preferred to facilitate communication with Mandarin-speaking clients and management.

Immediate availability will be an added advantage.