Personal Assistant (Mandarin Speaker)

HARI FROZEN FOOD SDN.BHD.; Kajang; On-site; MYR 28,000 - 44,000; Full time

Job summary

HARI FROZEN FOOD SDN.BHD. is seeking a highly organized Personal Assistant to provide administrative support to management.

You will manage calendars, handle correspondence, prepare documents, arrange meetings and travel, and follow up on action items to ensure smooth daily operations. The ideal candidate should have a Diploma in Business Administration or related field, be proficient in Mandarin, Bahasa Malaysia and English, and possess strong organizational and communication skills with the

Qualifications

• Diploma in Business Administration, Management, or related field an advantage.
• Proficient in Mandarin, Bahasa Malaysia and English.
• Strong organizational, time-management, and coordination skills.
• Good written and verbal communication skills.
• Able to multitask, work independently, and manage changing priorities.
• Mature, discreet, detail-oriented, and able to handle confidential information.
• Experience as Personal Assistant/Executive Assistant/Administrative Assistant is an advantage.

Responsibilities

• Manage appointments, calendars, meetings, and schedules for management.
• Handle correspondence, phone calls, emails, and other communications.
• Prepare documents, reports, presentations, and meeting minutes when required.
• Coordinate meetings, travel arrangements, and related logistics.
• Follow up on assigned tasks, pending matters, and action items with relevant departments.
• Assist in preparing and organizing confidential documents and records.
• Liaise with internal departments, customers, suppliers, and external parties.
• Perform general administrative duties and support management with daily operational matters.
• Maintain confidentiality and handle sensitive information professionally.
• Perform other duties as assigned by management.

Skills

Organization

Time management

Coordination

Written and verbal communication

Multitasking

Independent working

Discretion

Confidential handling

Detail-oriented

Education

Diploma in Business Administration

Diploma in Management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Email

Job description

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to provide administrative and coordination support to management. The successful candidate will assist with scheduling, correspondence, document preparation, meeting arrangements, and follow-up on assigned matters to ensure smooth daily operations.

Key responsibilities

• Manage appointments, calendars, meetings, and schedules for management.
• Handle correspondence, phone calls, emails, and other communications.
• Prepare documents, reports, presentations, and meeting minutes when required.
• Coordinate meetings, business appointments, travel arrangements, and related logistics.
• Follow up on assigned tasks, pending matters, and action items with relevant departments.
• Assist in preparing and organizing confidential documents and records.
• Liaise with internal departments, customers, suppliers, and external parties.
• Perform general administrative duties and support management with daily operational matters.
• Maintain confidentiality and handle sensitive information professionally.
• Perform other duties as assigned by management.

Job Requirements

• Diploma in Business Administration, Management, or a related field is an advantage.
• Proficient in Mandarin, Bahasa Malaysia and English.
• Good computer skills, especially Microsoft Word, Excel, PowerPoint, email, and online communication tools.
• Strong organizational, time-management, and coordination skills.
• Good written and verbal communication skills.
• Able to multitask, work independently, and manage changing priorities.
• Mature, discreet, detail-oriented, and able to handle confidential information.
• Previous experience as a Personal Assistant, Executive Assistant, or Administrative Assistant is an advantage.