Secretary

Malaysian Communications and Multimedia Commission; Cyberjaya; On-site; MYR 33,000 - 56,000; Full time

Job summary

Malaysian Communications and Multimedia Commission is seeking a Secretary to provide administrative and clerical support to ensure the smooth operation of the office in Cyberjaya. You will manage communications, scheduling, and records, serving as a key point of contact for internal and external stakeholders.

The role requires a Diploma in Administration or related field, strong organizational and communication skills, and the ability to handle confidential information with discretion.

Qualifications

• Minimum Diploma in Administration, Business Management or related field with CGPA ≥ 3.00.
• Proven experience as Secretary/Administrative Assistant or similar role.
• Fresh graduates are welcome to apply.
• Office management and administration.
• Communication skills.
• IT and software proficiency.
• Time and task management.
• Event and meeting coordination.
• Data management.
• Multitasking and adaptability.
• Organization and planning.
• Problem solving.
• Adaptability and flexibility.
• Professionalism.
• Interpersonal skills.
• Customer focus.

Responsibilities

• Manage correspondence (emails, calls, letters).
• Draft, format, and proofread documents, reports, and presentations.
• Maintain filing systems (digital and physical).
• Manage calendars and schedule meetings.
• Coordinate travel arrangements and itineraries.
• Organize events, meetings, and conferences.
• Serve as primary point of contact for inquiries.
• Relay messages and distribute information promptly.
• Communicate with staff, clients, vendors.
• Monitor and order office supplies.
• Assist with office equipment and repairs.
• Support implementation of policies and procedures.
• Maintain confidential records and handle sensitive information.
• Prepare and manage documentation including reports and minutes.
• Ensure compliance with data protection regulations.
• Assist with special projects as directed by management.

Skills

Office management

Communication skills

Time management

Multitasking

Organization

Problem solving

Interpersonal skills

Customer focus

Adaptability

Education

Diploma in Administration/Business Management or related field

Tools

Microsoft Office

IT proficiency

Job description

The Secretary provides administrative and clerical support to ensure the efficient operation of the office. This role involves managing communications, scheduling appointments, and maintaining records. The Secretary is a key point of contact for internal and external stakeholders and contributes to smooth organizational functioning.

Job Responsibilities

• Manage correspondence, including emails, phone calls, and letters.
• Draft, format, and proofread documents, reports, and presentations.
• Maintain organized and up-to-date filing systems (digital and physical).
• Manage calendars, schedule meetings, and coordinate appointments.
• Organize travel arrangements, including booking tickets, accommodations, and preparing itineraries.
• Coordinate events, meetings, and conferences as required.
• Serve as the primary point of contact for internal and external inquiries.
• Relay messages and distribute information accurately and promptly.
• Communicate effectively with staff, clients, and vendors.
• Monitor and order office supplies to ensure availability.
• Assist in maintaining office equipment and coordinating repairs when necessary.
• Support the implementation of office policies and procedures.
• Maintain confidential records and handle sensitive information with discretion.
• Prepare and manage documentation, including reports and meeting minutes.
• Ensure compliance with data protection regulations.
• Assist with special projects and assignments as directed by management.

Qualification & Work Experience

• Minimum Diploma in Administration, Business Management or any related fields with the minimum CGPA of 3.00
• Proven experience as a Secretary, Administrative Assistant, or in a similar role.
• Fresh graduate are welcome to apply.
• Office Management and Administration
• Communication Skills
• IT and Software Proficiency
• Time and Task Management
• Event and Meeting Coordination
• Data Management
• Multitasking and Adaptability
• Organization and Planning
• Problem Solving
• Adaptability and Flexibility
• Professionalism
• Interpersonal Skills
• Customer Focus

Candidate must be a Malaysian and willing to work in Cyberjaya.