Secretary

IOI Mall Kulai; Kulai; On-site; MYR 42,000 - 67,000; Full time

Job summary

IOI Mall Kulai is seeking an experienced corporate secretary/administrator to coordinate meetings, prepare minutes, and compile monthly management reports. You will ensure effective communication between IOI Mall Kulai and related IOI entities, while handling confidential correspondence with discretion.

The role requires 3–5 years in a secretarial/administrative capacity, strong English/Bahasa communication, and proficiency in MS Office.

Qualifications

• 3 to 5 years in corporate secretarial or administration roles.
• Strong communication (written and oral in both English and Bahasa)
• Excellent interpersonal skills
• Proficient in Microsoft Office to perform secretarial works
• Able to maintain confidentiality and handle sensitive information appropriately.
• Proactive, positive, and responsible with a strong teamwork attitude.
• Able to multitask, work independently, and perform tasks with minimal supervision.
• Possess own transportation and able to commute to Bandar Putra, Kulai, Johor.

Responsibilities

• Coordinate and schedule weekly and monthly meetings for IOI Mall Kulai.
• Coordinate meetings between IOI City Mall, IOI Corp Office (D' Putra Office), and IOI Mall Kulai.
• Prepare minutes of meetings for distributions to IMK staff and COO's office.
• Compile and prepare the monthly IMK management and financial reports for COO's office.
• Prepare the MOD monthly schedule, compile reports and disseminate to staff for reference.
• Acknowledge and manage important and confidential correspondence in office.
• Perform any other duties as assigned by BU Head.

Skills

Corporate secretarial

Administration

Communication

Multitasking

Teamwork

Tools

Microsoft Office

Job description

Coordinate and schedule weekly and monthly meetings for IOI Mall Kulai

Coordinate the meetings between IOI City Mall, IOI Corp Office (D' Putra Office), and IOI Mall Kulai

Preparing minutes of meetings for distributions to IMK staffs and COO's office

Compiling and preparing the monthly IMK management and financial reports to be submitted to COO's office

Preparing the Manager-On-Duty (MOD) monthly schedule, compiling the reports and disseminate to staff, for info and reference

To acknowledge and keep all important and confidential correspondence in office

Any ither duties that may given by BU Head from time to time

Job Requirements

3 to 5 years in corporate secretarial or administration roles.

Strong communication (written and oral in both English and Bahasa)

Excellent interpersonal skills

Proficient in Microsoft Office to perform secretarial works

Able to maintain confidentiality and handle sensitive information appropriately.

Proactive, positive, and responsible with a strong teamwork attitude.

Able to multitask, work independently, and perform tasks with minimal supervision.

Possess own transportation and able to commute to Bandar Putra, Kulai, Johor.

Unlock job insights

Spanning 600,000 sq. ft., IOI Mall Kulai is a vibrant, three-level lifestyle destination offering F&B, fashion, electronics, groceries, and wellness services. Opened in 2001, it has grown to become a household name and continues to evolve through phased upgrades while maintaining high service standards. With 260,000 sq. ft. of event and roadshow space, the mall provides dynamic career opportunities in retail, operations, and customer experience for those eager to grow and make an impact.

Spanning 600,000 sq. ft., IOI Mall Kulai is a vibrant, three-level lifestyle destination offering F&B, fashion, electronics, groceries, and wellness services. Opened in 2001, it has grown to become a household name and continues to evolve through phased upgrades while maintaining high service standards. With 260,000 sq. ft. of event and roadshow space, the mall provides dynamic career opportunities in retail, operations, and customer experience for those eager to grow and make an impact.