Executive Secretary & Corporate Meetings Coordinator

IOI Mall Kulai; Kulai; On-site; MYR 42,000 - 67,000; Full time

Job summary

IOI Mall Kulai is seeking an experienced corporate secretary/administrator to coordinate meetings, prepare minutes, and compile monthly management reports. You will ensure effective communication between IOI Mall Kulai and related IOI entities, while handling confidential correspondence with discretion.

The role requires 3–5 years in a secretarial/administrative capacity, strong English/Bahasa communication, and proficiency in MS Office.

Qualifications

• 3 to 5 years in corporate secretarial or administration roles.
• Strong communication (written and oral in both English and Bahasa)
• Excellent interpersonal skills
• Proficient in Microsoft Office to perform secretarial works
• Able to maintain confidentiality and handle sensitive information appropriately.
• Proactive, positive, and responsible with a strong teamwork attitude.
• Able to multitask, work independently, and perform tasks with minimal supervision.
• Possess own transportation and able to commute to Bandar Putra, Kulai, Johor.

Responsibilities

• Coordinate and schedule weekly and monthly meetings for IOI Mall Kulai.
• Coordinate meetings between IOI City Mall, IOI Corp Office (D' Putra Office), and IOI Mall Kulai.
• Prepare minutes of meetings for distributions to IMK staff and COO's office.
• Compile and prepare the monthly IMK management and financial reports for COO's office.
• Prepare the MOD monthly schedule, compile reports and disseminate to staff for reference.
• Acknowledge and manage important and confidential correspondence in office.
• Perform any other duties as assigned by BU Head.

Skills

Corporate secretarial

Administration

Communication

Multitasking

Teamwork

Tools

Microsoft Office

Job description

IOI Mall Kulai is seeking an experienced corporate secretary/administrator to coordinate meetings, prepare minutes, and compile monthly management reports. You will ensure effective communication between IOI Mall Kulai and related IOI entities, while handling confidential correspondence with discretion.

The role requires 3–5 years in a secretarial/administrative capacity, strong English/Bahasa communication, and proficiency in MS Office.