Sales Support Executive (Sales Admin)

Esthetics International Group; Selangor; On-site; MYR 22,000 - 31,000; Full time

Job summary

Esthetics International Group Malaysia is seeking an Administration/Operations Support staff to coordinate meetings, manage travel, and handle centre admin tasks. The role requires a Diploma and at least 1 year of related experience, with proficiency in Excel and Word.

The successful candidate will work with the team to ensure timely processing of claims, documentation, and meetings, while maintaining accurate records and punctual communication in English (Mandarin preferred).

Qualifications

• Diploma holder with minimum 1 year working experience in related discipline.
• Proficient in Microsoft Excel and Word.
• Able to work independently and with the team.
• Able to converse in English; Mandarin-speaking candidates are preferred.

Responsibilities

• Coordinate and set up meetings with internal and external parties.
• Prepare SGM monthly claim submissions.
• Arrange SGM travel (flight and hotel) and F&B for meetings.
• Handle centre admin tasks including parking claims and petty cash.
• Take minutes for key management meetings and SOME.

Education

Diploma

Tools

Microsoft Excel

Microsoft Word

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Coordinate and set up all meeting (room booking, virtual line setting, calendar invite) with internal & external parties

Prepare SGM monthly claim submission on time

Prepare & arrange all SGM business travel arrangement (flight, hotel)

Coordinate & prepare F&B arrangement for all meetings

Agenda for SOME, PIC and KICK START

Operation Support

Centre Admin Support - parking claims - cleaner salary - monthly reimbursement processing

Photocopy Centre Document - monthly & quarterly form requisition - new centre opening

Centre Document Management: organize incoming folder, courier outstation folder, collect document/parcel from reception, segregate documents to respective dept/personnel)

Laundry Services - sourcing & cost comparison - bill processing - ensure linen wash to satisfactory condition

Cleaner Services - sourcing & cost comparison - bill processing

Others

Centre petty cash reimbursement processing - order name card for existing and new centre - preparing all centre label, as burner, usb for new centre

Monthly commission calculation

Take minutes for Key Managers meeting & SOME

Cash Bill books for AM/CM

Marketing support

Issue Purchase Order & submission of invoice

Education Support

Print & bind training materials

HR support

Submission of signed Medical Certificates and replacement forms

Distribution of staff purchase

Prepare new staff work station, stationery and introduction to team

Inform HR of staff medical and emergency leaves

Finance support

Safe keeping of petty cash and reimbursement with approved cash vouchers

Submission of reimbursement of legal fee, stamp duty or other payment to landlords

HQ Office

Request printing of letterhead, envelopes and cash bill books

Request of stationery (online)

Update HQ and centres contact lists

Requirements:

At least Diploma holder with minimum of 1 years working experience in related discipline

Proficient in Microsoft Excel & Word

Able to work independently and work with the team

Able to converse in English & Mandarin-speaking candidates who will be serving Mandarin-speaking customers

Responsibilities:

• Department Support

  • Coordinate and set up all meeting (room booking, virtual line setting, calendar invite) with internal & external parties

  • Prepare SGM monthly claim submission on time

  • Prepare & arrange all SGM business travel arrangement (flight, hotel)

  • Coordinate & prepare F&B arrangement for all meetings

  • Agenda for SOME, PIC and KICK START

• Operation Support

  • Centre Admin Support - parking claims - cleaner salary - monthly reimbursement processing

  • Photocopy Centre Document - monthly & quarterly form requisition - new centre opening

  • Centre Document Management: organize incoming folder, courier outstation folder, collect document/parcel from reception, segregate documents to respective dept/personnel)

  • Laundry Services - sourcing & cost comparison - bill processing - ensure linen wash to satisfactory condition

  • Cleaner Services - sourcing & cost comparison - bill processing

  • Others

    • Centre petty cash reimbursement processing - order name card for existing and new centre - preparing all centre label, as burner, usb for new centre

• Sales Support

  • Monthly commission calculation

  • Take minutes for Key Managers meeting & SOME

  • Cash Bill books for AM/CM

• Marketing support

  • Issue Purchase Order & submission of invoice

• Education Support

  • Print & bind training materials

• HR support

  • Submission of signed Medical Certificates and replacement forms

  • Distribution of staff purchase

  • Prepare new staff work station, stationery and introduction to team

  • Inform HR of staff medical and emergency leaves

• Finance support

  • Safe keeping of petty cash and reimbursement with approved cash vouchers

  • Submission of reimbursement of legal fee, stamp duty or other payment to landlords

• HQ Office

  • Replenish printer toners frm EIG Reception

  • Request printing of letterhead, envelopes and cash bill books

  • Request of stationery (online)

  • Update HQ and centres contact lists

Requirements:

• At least Diploma holder with minimum of 1 years working experience in related discipline

• Proficient in Microsoft Excel & Word

• Able to work independently and work with the team

• Able to converse in English & Mandarin-speaking candidates who will be serving Mandarin-speaking customers

Good execution and follow-up skills to meet dateline