Sales Operation & Admin Executive

Ecolite Biotech Manufacturing Sdn Bhd; Yong Peng; On-site; MYR 33,000 - 51,000; Full time

Job summary

Ecolite Biotech Manufacturing Sdn Bhd is seeking an Administration Executive to manage supplier PO processes, logistics, warehouse coordination, and billing. You will raise POs, monitor shipments, maintain supplier data, and prepare billing documents.

The role requires a Diploma or higher, proficiency with Microsoft Office, and good communication with Mandarin reading ability. This office-based position offers standard workdays and opportunities for teamwork and growth.

Qualifications

• Diploma or higher education required.

Responsibilities

• Raise and track purchase orders for suppliers based on sales orders, stock replenishment needs, and promotions.
• Ensure all POs are approved by COO before forwarding to suppliers.
• Track supplier delivery schedules and update Sales/Operations teams.
• Maintain supplier master data, contracts, and pricing information.
• Monitor shipment schedules and coordinate with logistics providers for timely delivery.
• Track and reconcile warehouse stock levels against sales orders.
• Prepare and maintain warehouse reports, including daily stock movements and receipts, put-away and dispatch reports, cycle count and stock take results, and inventory discrepancies and adjustments.
• Coordinate with warehouse teams for order picking, packing, and dispatch.
• Ensure proper documentation accompanies each shipment (delivery notes, invoices, packing lists).
• Prepare monthly billing and invoice documents for customers.

Skills

Communication

Teamwork

Microsoft Office

Education

Diploma or above

Tools

Microsoft Office

Job description

Availability:

Able to start work immediately

Working Hour:

Mon-Fri (8.30am - 6.00pm) (5 days)

About the role

This role encompasses supplier and purchase order management, logistics and warehouse coordination, and billing, payment and financial coordination. You will raise and track purchase orders, monitor shipment schedules, maintain warehouse reports, and prepare billing documentation.

Key responsibilities

• Raise and track purchase orders for suppliers based on sales orders, stock replenishment needs, and promotions
• Ensure all POs are approved by COO before forwarding to suppliers
• Track supplier delivery schedules and update Sales/Operations teams
• Maintain supplier master data, contracts, and pricing information
• Monitor shipment schedules and coordinate with logistics providers for timely delivery
• Track and reconcile warehouse stock levels against sales orders
• Prepare and maintain warehouse reports, including daily stock movements and receipts, put-away and dispatch reports, cycle count and stock take results, and inventory discrepancies and adjustments
• Coordinate with warehouse teams for order picking, packing, and dispatch
• Ensure proper documentation accompanies each shipment (delivery notes, invoices, packing lists)
• Prepare monthly billing and invoice documents for customers

About you

• Diploma and above
• Basic computer knowledge and proficiency in Microsoft (Excel, Word, PPT)
• Nice communication and teamwork skills
• Able to communicate and read Mandarin

Our Services

Above being a manufacturer and distributor of our own house brand Ecolite, OEM, ODM, ingredient trading and sourcing for herbs, and marketing other nature inspired

products are part of what we do. The manufacturing processes for OEM and ODM are carried out within our own manufacturing facility that is compliant with GMP, HACCP, MESTI, VHM and Halal certification. Our facility is equipped with cutting-edge equipment, strict quality control with regular inspection by trusted third parties, efficient warehouse and logistics to ensure the best of quality and services.

Quality & Reliability

We are really cautious about what goes through the mouth. And that is the reason why we are highly committed to intense certification processes to ensure that our products are worth buying. Our own manufacturing plant is compliant with GMP, HACCP, MeSTI, VHM and Halal certification programmes for food safety and peace of mind. All products are faithfully tested and checked to ensure accredited standards are attained at all times. Moreover, we strictly monitor every step of the supply chain from our carefully selected manufacturers and suppliers and from our own plant to preserve the goodness from farm to table.

Our Services

Above being a manufacturer and distributor of our own house brand Ecolite, OEM, ODM, ingredient trading and sourcing for herbs, and marketing other nature inspired

products are part of what we do. The manufacturing processes for OEM and ODM are carried out within our own manufacturing facility that is compliant with GMP, HACCP, MESTI, VHM and Halal certification. Our facility is equipped with cutting-edge equipment, strict quality control with regular inspection by trusted third parties, efficient warehouse and logistics to ensure the best of quality and services.

Quality & Reliability

We are really cautious about what goes through the mouth. And that is the reason why we are highly committed to intense certification processes to ensure that our products are worth buying. Our own manufacturing plant is compliant with GMP, HACCP, MeSTI, VHM and Halal certification programmes for food safety and peace of mind. All products are faithfully tested and checked to ensure accredited standards are attained at all times. Moreover, we strictly monitor every step of the supply chain from our carefully selected manufacturers and suppliers and from our own plant to preserve the goodness from farm to table.

What can I earn as an Administration Executive