Sales Ops & Admin Executive: PO, Logistics & Billing

Ecolite Biotech Manufacturing Sdn Bhd; Yong Peng; On-site; MYR 33,000 - 51,000; Full time

Job summary

Ecolite Biotech Manufacturing Sdn Bhd is seeking an Administration Executive to manage supplier PO processes, logistics, warehouse coordination, and billing. You will raise POs, monitor shipments, maintain supplier data, and prepare billing documents.

The role requires a Diploma or higher, proficiency with Microsoft Office, and good communication with Mandarin reading ability. This office-based position offers standard workdays and opportunities for teamwork and growth.

Qualifications

• Diploma or higher education required.

Responsibilities

• Raise and track purchase orders for suppliers based on sales orders, stock replenishment needs, and promotions.
• Ensure all POs are approved by COO before forwarding to suppliers.
• Track supplier delivery schedules and update Sales/Operations teams.
• Maintain supplier master data, contracts, and pricing information.
• Monitor shipment schedules and coordinate with logistics providers for timely delivery.
• Track and reconcile warehouse stock levels against sales orders.
• Prepare and maintain warehouse reports, including daily stock movements and receipts, put-away and dispatch reports, cycle count and stock take results, and inventory discrepancies and adjustments.
• Coordinate with warehouse teams for order picking, packing, and dispatch.
• Ensure proper documentation accompanies each shipment (delivery notes, invoices, packing lists).
• Prepare monthly billing and invoice documents for customers.

Skills

Communication

Teamwork

Microsoft Office

Education

Diploma or above

Tools

Microsoft Office

Job description

Ecolite Biotech Manufacturing Sdn Bhd is seeking an Administration Executive to manage supplier PO processes, logistics, warehouse coordination, and billing. You will raise POs, monitor shipments, maintain supplier data, and prepare billing documents.

The role requires a Diploma or higher, proficiency with Microsoft Office, and good communication with Mandarin reading ability. This office-based position offers standard workdays and opportunities for teamwork and growth.