Administrative Executive

Talent Recruit; Puchong; On-site; MYR 33,000 - 60,000; Full time

Benefits offered by this job

Yearly performance bonus

Incentive Trip

Dental and Spectacle Allowance

Group Insurance

Job summary

Talent Recruit represents an engineering trading company in Malaysia seeking a Sales Admin/Sales Support to handle order processing, delivery coordination, and after-sales service. The role requires strong multitasking abilities and proficiency in Microsoft Office, with English and Mandarin communication due to business needs.

Working hours are Monday to Friday, 8:30am–5:30pm, with a yearly bonus, incentive trips, and benefits including dental and spectacles allowance plus group insurance.

Qualifications

• Minimum 2 years of working experience as Sales Admin/Sales Support.
• Skilled in multi-tasking and flexible to adapt to changes.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Able to communicate in English and Mandarin due to business needs.
• Working hours: Monday to Friday 8:30am-5:30pm.
• Yearly performance bonus.
• Incentive Trip.
• Dental and Spectacle Allowance, Group Insurance.

Responsibilities

• Process all orders with accuracy and timeliness—Sales Order, Proforma Invoice, Job Order, Stock Transfer, Delivery Order, and Invoices.
• Coordinate, prepare and process sales order activities and delivery schedule, ensuring all sales orders are tracked and followed up on in a timely manner.
• Liaise with workshop and logistics to arrange deliveries meeting customer expectations.
• Provide exceptional after-sales support, addressing inquiries and resolving issues promptly and professionally.
• Coordinate projects to ensure seamless execution and timely completion.
• Supervise project procurement process and inform clients of delays or problems.
• Respond to customer inquiries via phone and email in a professional and courteous manner.
• Assist sales executives with tender and proposals material.
• Serve as key intermediary between customers and the sales team, relaying information and requirements.

Skills

2+ years experience

Multi-tasking

English

Mandarin

Tools

Microsoft Office

Job description

We are representing one of our clients which is an engineering trading company that specialize in the supply of various products and solutions including valves, treatment systems, and wastewater treatment systems.

Job Responsibilities:

• Process all orders with accuracy and timeliness - Sales Order, Proforma Invoice, Job Order, Stock Transfer, Delivery Order, and Invoices.
• Coordinate, prepare and process sales order activities and delivery schedule, ensuring all sales orders are tracked and followed up on in a timely manner.
• Liaise with other departments (workshop / logistic), arrange deliveries in a timely manner by ensuring customer expectations are met.
• Provide exceptional after-sales support, addressing customer inquiries and resolving issues promptly and professionally.
• Coordinate various projects to ensure seamless execution and timely completion.
• Supervise project procurement process inform clients on unforeseen delays or problems
• Respond to customer inquiries via phone and email in a professional and courteous manner.
• Assist sales executives with tender and proposals material.
• Serve as a key intermediary between customers and the sales team, effectively relaying information and requirements.

Qualifications:

• Minimum 2 years of working experience as Sales Admin/ Sales Support.
• Skilled in multi-tasking and flexible to adapt to changes.
• Must have computer literate in Microsoft Office (Excel, Word, Outlook).
• Able to communicate in English & Mandarin (Due to business nature)
• Working Hours : Monday to Friday 8:30am-5:30pm
• Yearly performance bonus
• Incentive Trip
• Dental and Spectacle Allowance
• Group Insurance

Only Shortlisted candidates will be notified.