Sales Coordinator and Admin

Zohorecruit; Kuala Lumpur; On-site; MYR 28,000 - 42,000; Full time

Job summary

Zohorecruit seeks a detail-oriented Client & Sales Administration professional in Kuala Lumpur to support sales operations, coordinate vendor communications, and ensure seamless order processing.

The role targets junior to middle-skilled graduates with a Diploma or Bachelor’s in Business Administration, Marketing, or related field, and requires proficiency in Excel/Google Sheets, CRM, and MS Office tools. Own transport and willingness to travel are a plus.

Qualifications

• Diploma or Bachelor's degree in Business Administration or Marketing.
• Proficient in Excel/Google Sheets for tracking and data entry.
• Comfort with Google Maps coordinates plotting and site location work.
• Proficient with CRM and Microsoft products (PowerPoint, Canva).
• Excellent attention to detail and accurate documentation.

Responsibilities

• Manage sales enquiries, prepare proposals, and coordinate vendor communications.
• Draft media confirmations, process orders, and ensure timely invoicing.
• Maintain master Excel lists and track campaign expiries and records.

Skills

Excel

Google Sheets

CRM

PowerPoint

Canva

Microsoft Office

Cloud Storage

Attention to Detail

Communication

Education

Diploma in Business Administration or Marketing

Bachelor's degree (optional) in related field

Tools

Google Maps

CRM

PowerPoint

Canva

Microsoft Office

Cloud Storages

Job description

We are looking for a detail-oriented and organized Client & Sales Administration professionalto join our dynamic team. This role is idealfor a juniorto middle-skilled graduate who is eagerto support sales operations, coordinate vendor communications, and ensure seamless order processing and administrative management.

Key Responsibilities

1. Sales Enquiry & Proposal Support

• Enquiry Management: Coordinate incoming client enquiries and assistin identifying target areas based on customer needs.
• Vendor Coordination: Contact vendors to check site availability, obtain pricing, and compile vendor quotations.
• Proposal Preparation: Select optimal advertising sites and prepare detailed proposal documents and formats.
• Site Mapping: Map precise site locations using Google Maps, inputting coordinates and photos with Microsoft Power Point/ Canva to ensure high-quality presentations.
• Client Quotations: Finalize approved client quotations, share proposals to respective clients and support subsequent clientfollow-ups. Comfortable with

2. Order Processing & Coordination

• Media Confirmations: Assistthe sales team in preparing and drafting Media Confirmation documents based on confirmed customer orders. tasks and send documents back to clients.
• Document Management: Upload signed files to the server and coordinate with the Accounts team to ensure promptinvoice issuance.
• Supplier Coordination: Draft and issue Purcahse Orders to media suppliers and coordinate with the sales team for accuracy reviews before sending.

3. Database Maintenance & Tracking

• Master Lists: Systematically record sales and purchase details in master Excel tracking lists to maintain up-to-date transaction history.
• Campaign Tracking: Track and update Campaign Expiry Lists to log and monitor
• Record Keeping: Maintain accurate and organized customer records, recording correspondences and routing inquiries as necessary.

Requirements

Education: Diploma orBachelor’s degree inBusiness Administration, Marketing, or a related field (Juniorto Middle-skilled graduates are highly encouraged to apply).

Technical Proficiency: Solid proficiency in Microsoft Excel/Google Sheets for tracking and data entry.

Geographical & Office Tools: High comfortlevel using Google Maps for coordinates plotting and location identification. High comfort with using CRM & Microsoft Products; PowerPoint, AI Tools, Gemini, Claude, Canva and Cloud Storages.

Attention to Detail: Meticulous attention to detail, ensuring accuracy in pricing, coordinates, and paperwork.

Interpersonal & Communication Skills: Professional communication skills (written and verbal)to correspond effectively with both vendors and clients.

Self-Management: Strong organizational and multitasking skills with the ability to work under minimal supervision.

Transport : Possess own transport and valid driving licence. Willing to travel locally and outstation when required with travel & petrol allowances.

Language: Fluentin English andBahasa Malaysia; Mandarin is an added