Client & Sales Administration (Junior to Middle-skilled Graduate)

Private Advertiser; Kuala Lumpur; On-site; MYR 33,000 - 62,000; Full time

Job summary

Private Advertiser in Kuala Lumpur seeks a detail-oriented Client & Sales Administration professional to support sales operations, coordinate vendor communications, and ensure seamless order processing and administrative management.

Ideal for a diploma or Bachelor’s graduate with strong Excel/Sheets, Google Maps familiarity, CRM experience, and meticulous attention to pricing and paperwork. You will draft quotations, issue POs, and maintain records.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Marketing, or related field.
• Strong Excel/Google Sheets skills for tracking and data entry.
• Proficient with Google Maps for coordinates plotting and location identification.
• Experience with CRM and Microsoft products (PowerPoint).
• Excellent communication and organizational skills.

Responsibilities

• Coordinate incoming client enquiries and assist in identifying target areas based on customer needs.
• Contact vendors to check site availability, obtain pricing, and compile vendor quotations.
• Select optimal advertising sites and prepare detailed proposal documents and formats.
• Map precise site locations using Google Maps, input coordinates and maps with PowerPoint/Canva/ AI Tools for presentations.
• Finalize approved client quotations, share proposals to clients and support follow-ups.
• Assist the sales team in drafting Media Confirmation documents based on orders.
• Manage Purchase Order (PO) administrative tasks and send documents to clients.
• Upload signed files to server and coordinate with Accounts for invoice issuance.
• Draft and issue Purchase Orders to media suppliers and coordinate reviews.
• Record sales and purchase details in master Excel tracking lists.

Skills

Excel/Google Sheets

Google Maps

CRM

Microsoft Office

Attention to detail

Communication skills

Education

Diploma or Bachelor's degree in Business Administration/Marketing or related field

Tools

PowerPoint

Canva

AI Tools

Cloud Storages

Gemini

Claude

CRM software

Job description

Client & Sales Administration (Junior to Middle-skilled Graduate)

We are looking for a detail-oriented and organized Client & Sales Administration professional to join our dynamic team. This role is ideal for a junior to middle-skilled graduate who is eager to support sales operations, coordinate vendor communications, and ensure seamless order processing and administrative management.

Key responsibilities

• Coordinate incoming client enquiries and assist in identifying target areas based on customer needs


• Contact vendors to check site availability, obtain pricing, and compile vendor quotations


• Select optimal advertising sites and prepare detailed proposal documents and formats


• Map precise site locations using Google Maps, inputting coordinates and maps with Microsoft Power Point/Canva/ AI Tools to ensure high-quality presentations


• Finalize approved client quotations, share proposals to respective clients and support subsequent client follow-ups


• Assist the sales team in preparing and drafting Media Confirmation documents based on confirmed customer orders


• Manage Purchase Order (PO) administrative tasks and send documents back to clients


• Upload signed files to the server and coordinate with the Accounts team to ensure prompt invoice issuance


• Draft and issue Purchase Orders to media suppliers and coordinate with the sales team for accuracy reviews before sending


• Systematically record sales and purchase details in master Excel tracking lists to maintain up-to-date transaction history

About you

• Diploma or Bachelor's degree in Business Administration, Marketing, or a related field


• Solid proficiency in Microsoft Excel/Google Sheets for tracking and data entry


• High comfort level using Google Maps for coordinates plotting and location identification


• High comfort level with using CRM & Microsoft Products; PowerPoint, AI Tools, Gemini, Claude, Canva and Cloud Storages


• Meticulous attention to detail, ensuring accuracy in pricing, coordinates, and paperwork


• Professional communication skills (written and verbal) to correspond effectively with both vendors and clients


• Strong organizational and multitasking skills with the ability to work under minimal supervision


• Possess own transport and valid driving license


• Willing to travel locally and outstation when required with travel & petrol allowances


• Fluent in English and Bahasa Malaysia; Other languages is an added advantage