Sales Administrator

OBTech Corporation (M) Sdn Bhd; Shah Alam; On-site; MYR 42,000 - 54,000; Full time

Job summary

OBTech Corporation (M) Sdn Bhd in Malaysia is seeking an organized Sales Administrator to support the sales team and coordinate between customers and internal departments.

You will prepare quotations, sales orders, and delivery orders, enter PO into the system, and track orders from initiation to delivery while maintaining accurate customer records.

The role requires a diploma and 1–2 years of relevant experience; proficiency in MS Office and basic English/Bahasa Melayu is preferred.

Qualifications

• Diploma in Business Administration or related field required.
• 1–2 years of experience in sales administration/co-ordination; fresh graduates with internship are welcome.
• Proficient in MS Office, especially Excel (VLOOKUP, pivot tables) and Word.

Responsibilities

• Prepare quotations, sales orders, and delivery orders accurately and on time.
• Process customer purchase orders and enter into the system.
• Coordinate with Warehouse/Logistics on stock and delivery schedules.
• Liaise with Finance on invoicing, payment follow-ups, and collections.
• Maintain and update customer records and sales databases.
• Prepare regular sales reports and pipeline updates.
• Handle inquiries via phone, email, and WhatsApp; resolve issues promptly.
• Support sales with tender or quotation documents and meeting schedules.
• Assist with sales targets tracking and incentive/commission data.

Skills

MS Office

Excel

Communication

Time management

Multitasking

Education

Diploma in Business Administration

Tools

ERP systems

Accounting software

Job description

We are looking for an organized and detail-oriented Sales Administrator to support our sales team and keep daily sales operations running smoothly. You will be the link between customers, the sales team, and internal departments such as Billing, Purchasing and Warehouse/Logistics.

Key responsibilities

Prepare quotations, sales orders, and delivery orders accurately and on time

Process customer purchase orders and key them into the system

Coordinate with Warehouse/Logistics on stock availability, order fulfilment, and delivery schedules

Liaise with Finance on invoicing, payment follow-ups, and outstanding collections

Maintain and update customer records, sales databases, and filing (physical and digital)

Prepare regular sales reports, such as sales summaries, order status, and pipeline updates

Handle customer enquiries via phone, email, and WhatsApp, and resolve issues promptly

Support the sales team with tender or quotation documents, presentations, and meeting schedules

Assist with sales targets tracking and incentive/commission data preparation

Perform any other ad-hoc duties assigned by management

Requirement

Diploma in Business Administration, Office Management, Marketing, or a related field

Minimum 1-2 years of experience in sales administration, sales coordination, or a similar role (fresh graduates with relevant internship experience are welcome to apply)

Proficient in Microsoft Office, especially Excel (VLOOKUP, pivot tables) and Word

Experience with ERP or accounting systems is an added advantage

Good written and spoken English and Bahasa Melayu

Strong communication, time-management, and multitasking skills

Accurate, meticulous, and able to work under tight deadlines

Able to work independently and as part of a team

We are an establish company in Manufacturing & Trading, specializing in disposable & packaging products. We are incorporated in 1993 and till today we have a workforce over 70 employee supporting the current business growth. We also provides professional sales consultant services to our clients for the use of right products for their business.

To be the leading professional and your reliable partner in high quality for disposable and packaging products.

We are an establish company in Manufacturing & Trading, specializing in disposable & packaging products. We are incorporated in 1993 and till today we have a workforce over 70 employee supporting the current business growth. We also provides professional sales consultant services to our clients for the use of right products for their business.

To be the leading professional and your reliable partner in high quality for disposable and packaging products.