Sales Admin

PETRONAS Lubricants Marketing (Malaysia) Sdn Bhd.; Kuala Lumpur; On-site; MYR 31,000 - 61,000; Part time

Benefits offered by this job

Medical

Miscellaneous allowance

Dental

Sports (e.g. Gym)

Vision

Hospitalization Insurance, Medical & 1

Job summary

PETRONAS Lubricants Marketing (Malaysia) Sdn Bhd. in Kuala Lumpur City Centre is hiring a Sales Admin on a contract basis to support sales operations and ensure smooth administrative processes.

You will play a pivotal role in organizing data, documenting records and coordinating interactions between customers and the sales team. The ideal candidate has proven sales admin experience, strong organisational skills, and proficiency in Excel/Word.

Qualifications

• Proven experience in a sales administration or similar administrative support role.
• Strong organisational skills with the ability to manage multiple tasks and priorities.

Responsibilities

• Process and manage sales orders, quotations and invoices accurately and promptly.
• Maintain comprehensive and up-to-date customer databases and records.
• Coordinate communication between sales team, customers and other departments.
• Schedule meetings, appointments and product demonstrations for the sales team.
• Prepare sales reports, presentations and documentation as required.
• Handle customer inquiries and provide support throughout the sales cycle.
• Manage inventory documentation and liaise with warehouse teams.
• Assist with administrative tasks such as filing, data entry and record keeping.
• Support the coordination of sales events and promotional activities.
• Ensure compliance with company policies and procedures.

Skills

Sales administration

Organisational skills

MS Excel

MS Word

SAP

CRM systems

English communication

Job description

About us PETRONAS Lubricants Marketing (Malaysia) Sdn Bhd. is a leading lubricants company committed to delivering high-quality products and exceptional service to customers across diverse industries. With a strong reputation for innovation and excellence, we pride ourselves on maintaining the highest standards in lubricant manufacturing and distribution. Our team is dedicated to supporting businesses with reliable solutions that enhance operational efficiency and performance.

About the role We are seeking a Sales Admin to join our team in Kuala Lumpur City Centre on a contract basis. This role is essential to supporting our sales operations and ensuring smooth administrative processes that enable our sales team to focus on building customer relationships and driving revenue growth. As Sales Admin, you will be the backbone of our sales department, providing crucial organisational and administrative support that directly impacts our commercial success.

What you'll be doing

• Processing and managing sales orders, quotations and invoices accurately and promptly
• Maintaining comprehensive and up-to-date customer databases and records
• Coordinating communication between sales team members, customers and other departments
• Scheduling meetings, appointments and product demonstrations for the sales team
• Preparing sales reports, presentations and documentation as required
• Handling customer inquiries and providing support throughout the sales cycle
• Managing inventory documentation and liaising with warehouse teams
• Assisting with administrative tasks such as filing, data entry and record keeping
• Supporting the coordination of sales events and promotional activities
• Ensuring compliance with company policies and procedures

What we're looking for

• Proven experience in a sales administration or similar administrative support role within a commercial or sales-driven environment
• Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously
• Excellent written and verbal communication skills in English; proficiency in Bahasa Malaysia is advantageous
• Proficiency in Microsoft Office applications, particularly Excel and Word, with demonstrated data entry accuracy
• Proficiency in SAP will be an advantage
• Customer service orientation with a proactive and collaborative approach to problem-solving
• Attention to detail and a commitment to maintaining accurate records and documentation
• Ability to work independently and as part of a team in a fast-paced environment
• Familiarity with Customer Relationship Management (CRM) systems or sales software is preferred
• Knowledge of the lubricants or industrial products sector would be beneficial

What we offer

At PETRONAS Lubricants Marketing (Malaysia) Sdn Bhd., we value our employees and are committed to creating a supportive and professional work environment. We offer competitive compensation packages commensurate with experience and qualifications. As a contract position, this role provides flexibility and the opportunity to gain valuable experience within a dynamic and respected organisation in the energy and lubricants sector. We foster a culture of teamwork, professional development and continuous improvement, where your contributions are recognised and valued.

Perks and benefits

• Medical
• Miscellaneous allowance
• Dental
• Sports (e.g. Gym)
• Vision
• Hospitalization Insurance, Medical & Annual Leave

PETRONAS Lubricants Marketing (Malaysia) Sdn Bhd is a wholly owned subsidiary of PETRONAS Dagangan Bhd undertaking the Sales, Marketing, Distribution and Technical Services related to PETRONAS Lubricant products in Malaysia.

Our product portfolio encompasses Passenger Car Motor Oils (PCMO), Motorcycle Oils (MCO), Commercial Vehicle Lubricants (CVL) as well as Industrial and Marine Lubricants (IML) that caters for consumers, commercial and industrial consumption.

PETRONAS Lubricants Marketing (Malaysia) Sdn Bhd is a wholly owned subsidiary of PETRONAS Dagangan Bhd undertaking the Sales, Marketing, Distribution and Technical Services related to PETRONAS Lubricant products in Malaysia.

Our product portfolio encompasses Passenger Car Motor Oils (PCMO), Motorcycle Oils (MCO), Commercial Vehicle Lubricants (CVL) as well as Industrial and Marine Lubricants (IML) that caters for consumers, commercial and industrial consumption.