Sales Admin

Homeland Creation Sdn Bhd; Kuala Lumpur; On-site; MYR 39,000 - 61,000; Full time

Job summary

Homeland Creation Sdn Bhd in Kuala Lumpur is seeking a proactive Sales Administration Assistant to support the sales team with daily operational and administrative tasks, including order processing, documentation, and client liaison.

The role requires a customer-focused, detail-oriented individual with strong MS Office skills to produce reports, manage records, and assist in presentations for client pitches.

Qualifications

• Bachelor's Degree in Business Administration, Marketing, or a related field; 1 year of sales administration or customer service experience.
• Diploma in a related field with a minimum of 2 years of administrative experience.

Responsibilities

• Process, verify, and enter sales orders, purchase orders, and delivery orders into the system.
• Ensure proper documentation, approval routing, and electronic filing of all sales-related documents.
• Coordinate with customers and sales teams to ensure timely order fulfilment.
• Liaise with clients regarding project status, delivery schedules, unit availability, and pricing inquiries.
• Maintain accurate, up-to-date customer records and contact lists.
• Manage the invoicing workflow among developers, purchasers, and suppliers; notify accounts to issue invoices and process incoming invoices.
• Create and maintain spreadsheets for tracking sales performance, orders, and customer data using Excel functions (VLOOKUP, pivot tables, basic formulas).
• Draft, format, and edit quotations, proposals, contracts, and correspondence using Word.
• Prepare regular sales summaries, status updates, and performance reports for management.
• Assist in preparing presentation materials for sales meetings and client pitches.

Job description

Homeland Creation Sdn Bhd – Kuala Lumpur, Kuala Lumpur

We are seeking a proactive and organized Sales Administration Assistant to support our sales team in daily operational and administrative tasks. The role involves managing sales documents, coordinating with clients and internal teams, and preparing reports using Microsoft Office tools. The ideal candidate should be customer-focused, detail-oriented, and capable of multitasking in a fast-paced environment.

Key responsibilities

Process, verify, and enter sales orders, purchase orders, and delivery orders into the system

Ensure proper documentation, approval routing, and electronic filing of all sales-related documents

Coordinate with customer and sales teams to ensure timely order fulfilment

Liaise with clients regarding project status, delivery schedules, unit availability, and pricing inquiries

Maintain accurate, up-to-date customer records and contact lists

Manage the invoicing workflow among developers, purchasers, and suppliers; notify the internal accounts team to issue developer invoices and process incoming invoices from suppliers

Create, update, and maintain spreadsheets for tracking sales performance, orders, and customer data using Microsoft Excel functions such as VLOOKUP, pivot tables, and basic formulas

Draft, format, and edit sales-related documents such as quotations, proposals, contracts, and correspondence using Microsoft Word

Prepare regular sales summaries, status updates, and performance reports for management review

Assist in preparing presentation materials for sales meetings and client pitches

About you

Bachelor's Degree in Business Administration, Marketing, or a related field with 1 year of experience in sales administration or customer service; OR a Diploma in a related field with a minimum of 2 years of relevant administrative experience

Excellent in digital record-keeping and document management systems

Ability to draft, review agreements, identify potential risks, and justify pros and cons of contractual terms

High attention to detail and commitment to accuracy

Strong organizational and time management skills

Ability to handle confidential client and commercial information with discretion

Excellent written and verbal communication skills

Strong analytical and critical thinking skills to evaluate risks and benefits in agreements