Sales Admin

Tamarins Group Sdn Bhd; George Town; On-site; MYR 39,000 - 61,000; Full time

Job summary

Tamarins Group Sdn Bhd is seeking a diligent sales admin professional to manage documentation for SPA and loan agreements, ensuring SOP compliance and timely processing. You will coordinate with agents, purchasers, solicitors, and bankers to keep transactions moving smoothly.

Responsibilities include maintaining purchaser records, handling billing reminders, and supporting conveyancing paperwork. A Diploma/Certificate in Business Administration and 3–5 years in related roles are preferred.

Qualifications

• Certificate/Diploma/Degree in Business Studies or Business Administration.
• 3 to 5 years of working experience preferably in sales admin/credit admin/conveyancing or related field.
• Knowledge of Sales Administration and MS Office applications.

Responsibilities

• Handle SPA and loan documentation and ensure compliance with SOPs.
• Liaise with sales agents, purchasers, solicitors, bankers and interdepartmental teams to ensure timely execution of agreements.
• Maintain filing system of purchasers’ records, collections and documentation per SOP compliance.
• Assist and review end-financier administrative paperwork and conveyancing matters.
• Monitor progressive billings, reminders and notices of termination per SPA terms.
• Assist in project launches and related events as required.

Skills

Sales administration

MS Office

Interpersonal skills

Communication skills

Education

Certificate/Diploma/Degree in Business Studies or Business Administration

Job description

Responsible for sales admin documentation, Sale and PurchaseAgreement (“SPA”), loan documentation, billings by ensuring theprocedures and performances are in order and in compliance with proceduresand policies in the areas of credit control, sub-sale matters, refinancing,utilities,vacantpossessionand transferoftitles.

Ensure data has up to date records in property software system bymaintaining appropriate filing system of purchasers’ records, collections anddocumentationsas perSOP compliance.

To perform all relevant liaison and coordination with sales agents, purchasers,solicitors, bankers and interdepartmental to ensure timely execution of Sale &PurchaserAgreement andLoan Agreement.

To attend to execution of SPA and loan documentation, issuance of letter of undertaking to end-financiers and day to day credit and administration jobfunction/correspondences/activities.

Ensuring that the correct procedures and timely processing of documents arecarriedoutontimepertainingtotheexecutionofSPA,reminders andbillings.

To assist and reviews end- financier administrative paper works and any otherdocumentation compilation related toconveyancingmatters.

To monitor the progressive billings, reminders and notice of termination topurchasers/end-financiers in accordance to the terms and conditions of theSPA.

To ensure timely billings and collection of progressive billings and proper handling ofloandocumentation.

Ensure the application/renewal of Developers’ License and Advertising Permits and/or other relevant permits required in the course of marketingand salesandenvalid all times.

Submit Progress Report, Financial Report & Audited Account to JPN regularly.

Be involved in VP and Keys Handing over documentations and liaise with purchasers, bankers and Solicitors.

Work closely with Land Surveyor on Strata Title matters.

Track and monitor all tenancy documentation till completion.

Assistinprojectlaunches andothersrelated eventswhenrequired.

Anyotherduties/ taskassigned bythesuperiorfromtimetotime.

Job Requirement:

Possess Certificate/Diploma/Degree in Business Studies or BusinessAdministration

At least 3 to 5 years of working experience preferably in sales admin/credit admin/conveyancing or related field in property development industry.

Knowledge of Sales Administration and MSOffice applications.

Pleasant personality, independent, hardworking and energetic person withgood interpersonal andcommunicationskills.