Sales - Admin Executive

KSL Holdings Berhad; Johor Bahru; On-site; MYR 33,000 - 51,000; Full time

Job summary

KSL Holdings Berhad is seeking a diligent Sales Admin Officer to manage documentation for sales, SPAs, and loan agreements. You will maintain purchaser records in our property software system and ensure SOP-compliant filing. Collaborative liaison with agents, solicitors, and financiers is essential for timely execution of agreements.

The role requires an eye for detail, good communication, and the ability to work independently, with fresh graduates welcome to apply.

Qualifications

• Certificate/Diploma/Degree in Business Studies, Business Administration or related field.
• At least 1 year of working experience in sales admin/credit admin/conveyancing or related field.
• Fresh graduates are welcome to apply.
• Knowledge of IFCA software and MS Office is an advantage.

Responsibilities

• Prepare sales admin documentation including SPA, loan documents, and related billings ensuring compliance with procedures and policies.
• Maintain up-to-date purchaser records in the property software system and proper filing per SOP.
• Coordinate with sales agents, purchasers, solicitors, bankers and internal teams to ensure timely execution of SPAs and loan agreements.
• Monitor progressive billings, reminders, and notices to purchasers and financiers according to SPA terms.
• Assist in project launches and related events as required.
• Handle other duties as assigned by supervisor.

Skills

Interpersonal skills

Communication skills

Independent worker

Education

Certificate/Diploma/Degree in Business Studies/Business Administration

Tools

IFCA software

MS Office

Job description

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• Responsible for sales admin documentation, Sale and Purchase Agreement (“SPA”), loan documentation, billings by ensuring the procedures and performances are in order and in compliance with procedures and policies in the areas of credit control, sub-sale matters, utilities, vacant possession and transfer of titles.
• Ensure data has up to date records in property software system by maintaining appropriate filing system of purchasers’ records, collections and documentations as per SOP compliance.
• To perform all relevant liaison and coordination with sales agents, purchasers, solicitors, bankers and interdepartmental to ensure timely execution of Sale & Purchaser Agreement and Loan Agreement.
• To monitor the progressive billings, reminders and notice of termination to purchasers/end-financiers in accordance to the terms and conditions of the SPA.
• To ensure timely billings, collection of progressive billings and proper handling of loan documentation.
• Assist in project launches and others related events when required.
• Any other duties/ task assigned by the superior from time to time.

Job Requirement:

• Possess Certificate/Diploma/Degree in Business Studies, Business Administration and other related fields.
• Minimum 1 year of working experience, preferably in sales & admin / credit admin/conveyancing or related field in property development.
• Fresh graduates are also welcome to apply.
• Knowledge of Sales Administration and IFCA software, MSOffice applications will have an advantage.
• Pleasant personality, independent, hardworking and energetic person with good interpersonal and communication skills