Sales Admin & Credit Control Executive

Vince Group Sdn Bhd; Shah Alam; On-site; MYR 42,000 - 62,000; Full time

Benefits offered by this job

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Job summary

Vince Group Sdn Bhd is seeking a detail-oriented Sales Administration & Credit Control Assistant to support daily operations from booking to completion of property sales. You will ensure accurate documentation, timely submission, and smooth progression of cases across SPA, loan applications and closing stages.

The role requires 2–4 years in sales administration or credit control, with knowledge of SPA and loan processes.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Finance, Accounting, Property Management or related field.
• 2–4 years of experience in sales administration, credit control, property administration, loan processing or related field.
• Experience in property/real estate industry is an advantage.
• Strong follow-up and coordination with lawyers, bankers, agents and internal teams.

Responsibilities

• Manage day-to-day sales administration activities and ensure all sales transactions are recorded and processed.
• Prepare, verify and submit sales documentation accurately and on time.
• Coordinate and follow up on SPA, legal documentation and related matters with appointed lawyers.
• Manage loan documentation and monitor loan application progress with bankers and purchasers.
• Monitor outstanding documentation, payments, financing status and credit-related matters.
• Maintain an updated tracking system for all sales cases across multiple projects.
• Prepare regular sales administration and credit control reports.
• Ensure processes are carried out in accordance with company policies and drive process improvements.

Skills

Sales administration

Credit control

Stakeholder coordination

Documentation

Data management

Communication

Education

Diploma/Bachelor in Business/Finance/Property management

Tools

Microsoft Excel

Job description

Responsible for supporting daily sales administration and credit control operations, ensuring accurate documentation, timely submission and smooth progression of property sales cases from booking through SPA, loan application and completion.

Core Responsibilities

Sales Administration – Manage day-to-day sales administration activities and ensure all sales transactions are properly recorded, updated and processed according to Company procedures.

Sales Documentation – Prepare, verify and submit sales documentation accurately and within the required timeline.

SPA & Legal Documentation – Coordinate and follow up on Sale & Purchase Agreement (SPA), legal documentation, execution status and related matters with appointed lawyers.

Loan & Financing Coordination – Manage loan documentation and follow up with bankers, purchasers and relevant parties to monitor loan application, approval and disbursement progress.

Credit Control – Monitor outstanding documentation, payments, financing status and other credit-related matters, and follow up promptly on pending or overdue cases.

Case Progress Monitoring – Maintain an updated tracking system for all sales cases and monitor progress from booking, SPA, loan application, approval, signing and completion.

Stakeholder Coordination – Coordinate closely with lawyers, bankers, property agents, purchasers, sales teams and internal departments to ensure smooth case progression.

Follow-Up & Issue Resolution – Proactively follow up on pending matters, identify delays or documentation gaps and elevate issues to the relevant parties for resolution.

Records & Data Management – Maintain accurate and organized records of sales, credit, SPA, loan and customer documentation, ensuring information is updated and easily retrievable.

Multiple Project Support – Manage cases across multiple projects and prioritize urgent or time-sensitive matters according to business requirements.

Sales Reporting – Prepare regular sales administration and credit control reports, including case status, pending documentation, loan progress, outstanding matters and other relevant updates.

Process Compliance & Improvement – Ensure sales administration and credit control processes are carried out in accordance with Company policies, procedures and approval requirements, while identifying opportunities to improve efficiency and control.

Job Requirements

Diploma or Bachelor’s Degree in Business Administration, Finance, Accounting, Property Management or a related field.

2–4 years of experience in sales administration, credit control, property administration, loan processing or a related field.

Experience in the property/real estate industry will be an advantage.

Good understanding of SPA, loan documentation and property transaction processes.

Strong follow-up and coordination skills with lawyers, bankers, agents and internal teams.

Good attention to detail with strong documentation and record-keeping skills.

Able to manage multiple cases, projects and deadlines independently.

Proficient in Microsoft Office, particularly Excel.

Good communication and interpersonal skills.

Responsible, organized, proactive and able to work in a fast-paced environment.