Retail Admin Executive - KL Eco City

Calibre Events Solutions Sdn Bhd; Kuala Lumpur; On-site; MYR 28,000 - 50,000; Full time

Job summary

Calibre Events Solutions Sdn Bhd in Kuala Lumpur seeks an Administration Executive to support retail admin and regional operations. You will manage filing, data entry, and document preparation while acting as a central liaison between teams to ensure smooth operations.

The role requires strong organizational skills, attention to detail, and proficiency with Microsoft Office. A proactive mindset and 1–2 years of admin experience are essential in this fast-paced environment.

Qualifications

• Proven administrative experience with 1-2 years in a similar role.
• Strong organizational skills to manage multiple tasks.
• Proficiency with Microsoft Office (Excel, Word, PPT).
• Excellent written and verbal communication with all staff levels.
• Attention to detail and accuracy in data entry and documentation.

Responsibilities

• Filing & Organization: create and maintain systematic filing (digital and physical).
• Data Entry: accurately updating databases or spreadsheets.
• Document preparation: drafting, proofreading and formatting reports and memos.
• Interdepartmental support: act as central contact between teams.
• Expenses tracking: check and submit expense reports for reimbursement.
• Warehouse inventory monitoring and report submission.

Skills

Administrative experience

Organizational skills

MS Office Suite

Excellent communication

Data entry accuracy

Tools

Microsoft Office Suite

Job description

• - Filing & Organization : Creating and maintaining systematic filing system (both digital and physical) to ensure quick retrieval of information.
• - Data Entry : Accurately updating database or spreadsheets.
• - Document preparation : Drafting, proofreading and formatting reports, memos and official correspondence.

COMMUNICATION & LIAISON

- Interdepartmental Support : Acting as the central point of contact between different teams (e.g. channel team, region team & agency)

OFFICE OPERATION

- Expenses Tracking : Checking & submitting expenses reports for reimbursement.

- Warehouse inventory monitoring.

STORE DISPLAY & POSM

REGION SUPPORT

- Report submission

What we're looking for

• Proven experience working in an administrative or retail admin support role, with a minimum of 1-2 years in a similar position
• Strong organisational skills with the ability to manage multiple tasks simultaneously
• Proficiency in Microsoft Office Suite (Excel, VLOOKUP & PivotTable) and familiarity with retail management systems
• Excellent communication skills, both written and verbal, with the ability to interact professionally with all levels of staff
• Attention to detail and accuracy in data entry and documentation
• Problem-solving abilities and a proactive approach to identifying areas for improvement
• Professional demeanour and the ability to work effectively as part of a team
• Knowledge of retail operations and customer service principles
• Flexibility and willingness to adapt to changing business needs

If you are ready to make a meaningful impact in retail merchandising and would like to join our growing team, to be considered for this exciting opportunity.

Established in 2014, we have an accumulated experience over 11 years of success in the field of Product Launches and Brand Activation.

CES has proved to be the most dependable solution providers and a manpower outsourcing agency by surpassing the expectations of our clients.

Our services are uniquly made to fulfill your needs and we fight our way through to make your brand the cream of the crop. with high level of expertise in the World of Retail Management,Field Force Outsourcing,Operation Services and Traning Services, We pledge to provide you with nothing, but the finest.

Established in 2014, we have an accumulated experience over 11 years of success in the field of Product Launches and Brand Activation.

CES has proved to be the most dependable solution providers and a manpower outsourcing agency by surpassing the expectations of our clients.

Our services are uniquly made to fulfill your needs and we fight our way through to make your brand the cream of the crop. with high level of expertise in the World of Retail Management,Field Force Outsourcing,Operation Services and Traning Services, We pledge to provide you with nothing, but the finest.

What can I earn as an Administration Executive