SENIOR ADMIN EXECUTIVE

SCK Automation Sdn. Bhd.; Simpang Ampat; On-site; MYR 42,000 - 62,000; Full time

Job summary

SCK Automation Sdn. Bhd. is seeking an Administration Executive to plan, organize, and drive administrative operations across Sales Admin, Purchasing, Sales, Store, Logistics, Finance, and Management. You will guide the team, ensure SOP compliance, and implement efficiency improvements.

The role requires 3–5 years of relevant supervision experience, strong communication skills in English, Mandarin, and Bahasa Malaysia, and proficiency with Microsoft Office and accounting/sales systems.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Management, Supply Chain, Purchasing, or related field.
• Minimum 3–5 years of relevant experience in administration, sales administration, purchasing, or similar supervisory role.
• Preferable languages: English, Mandarin and Bahasa Malaysia for diverse client base and stakeholders.
• Good knowledge of Microsoft Office, particularly Excel and Word.
• Experience with SQL Accounting System and related accounting/inventory/sales order systems is an added advantage.

Responsibilities

• Plan, assign, and monitor the team’s workload and priorities.
• Provide guidance, coaching, and support to team members.
• Monitor staff performance and ensure departmental SOPs are achieved.
• Conduct regular team meetings and follow up on outstanding issues.
• Promote teamwork, accountability, discipline, and good communication within the department.
• Develop, implement, and maintain effective administrative procedures and work processes.
• Ensure compliance with company policies, procedures, and approval requirements.
• Identify operational gaps and implement improvements to increase efficiency and reduce errors.
• Monitor documentation accuracy and ensure proper controls are in place.
• Maintain confidentiality of company, customer, supplier, pricing, and commercial information.
• Act as the key coordination point between Sales Administration, Purchasing, Sales, Store, Logistics, Finance, and Management.
• Prepare regular departmental reports, including sales administration, purchasing, outstanding orders, supplier matters, and other operational reports as required.
• Provide management with updates on significant issues, delays, purchasing concerns, and operational risks.
• Monitor and follow up on outstanding matters to ensure timely resolution.

Skills

English

Mandarin

Bahasa Malaysia

Education

Diploma or Bachelor's degree in Business Administration/Management/Supply Chain/Purchasing

Tools

Microsoft Office

SQL Accounting System

Sales order management system

Inventory management system

Job description

Plan, assign, and monitor the team's workload and priorities.

Provide guidance, coaching, and support to team members.

Monitor staff performance and ensure departmental SOPs are achieved.

Conduct regular team meetings and follow up on outstanding issues.

Promote teamwork, accountability, discipline, and good communication within the department.

Develop, implement, and maintain effective administrative procedures and work processes.

Ensure compliance with company policies, procedures, and approval requirements.

Identify operational gaps and implement improvements to increase efficiency and reduce errors.

Monitor documentation accuracy and ensure proper controls are in place.

Maintain confidentiality of company, customer, supplier, pricing, and commercial information.

Act as the key coordination point between Sales Administration, Purchasing, Sales, Store, Logistics, Finance, and Management.

Prepare regular departmental reports, including sales administration, purchasing, outstanding orders, supplier matters, and other operational reports as required.

Provide management with updates on significant issues, delays, purchasing concerns, and operational risks.

Monitor and follow up on outstanding matters to ensure timely resolution.

Job Requirement:

Preferable Languages: English, Mandarin and Bahasa Malaysia to effectively communicate with our diverse client base and stakeholders.

Good knowledge of Microsoft Office, particularly Excel and Word.

Experienced in SQL Accounting System, accounting, inventory, or sales order management systems is added advantage.

Diploma or Bachelor's Degree in Business Administration, Management, Supply Chain, Purchasing, or a related field.

Minimum 3–5 years of relevant experience in administration, sales administration, purchasing, or a similar supervisory role.

Good communication and interpersonal skills.

Able to work independently, manage multiple priorities, and meet deadlines.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Machinery & Automation 11-50 employees

Established since 2009, SCK Automation offers complete solutions in Packaging, Conveyor systems, Industrial Automation systems, and Robotic Systems. In order to prepare for Industry 4.0, we have progressively expanded and collaborate with expertise partners to form SCK Group in year 2011. We provide solutions for design, production flow, system upgrade and installation of various system integration. We are exclusively proficient in goods refining, filter system, machine packaging and robot palletizing system. With 15 years of experiences, we proudly to announce SCK Group able to help our customer achieve operational excellence and productivity.

Established since 2009, SCK Automation offers complete solutions in Packaging, Conveyor systems, Industrial Automation systems, and Robotic Systems. In order to prepare for Industry 4.0, we have progressively expanded and collaborate with expertise partners to form SCK Group in year 2011. We provide solutions for design, production flow, system upgrade and installation of various system integration. We are exclusively proficient in goods refining, filter system, machine packaging and robot palletizing system. With 15 years of experiences, we proudly to announce SCK Group able to help our customer achieve operational excellence and productivity.

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What can I earn as an Administration Executive