Retail Admin Executive - Penang

BOLDD ADVERTISING SDN BHD; Penang; On-site; MYR 29,000 - 42,000; Full time

Job summary

BOLDD ADVERTISING SDN BHD in Penang is seeking an organized Administrative Support person to manage filing systems, update databases, and draft reports. You will act as a central contact between channel, region, and agency teams, ensuring smooth information flow.

The role requires 1–2 years in admin or retail admin, proficiency with Microsoft Office (Excel, VLOOKUP, PivotTable), strong communication, attention to detail, and a proactive mindset to drive improvements.

Qualifications

• Proven experience in an administrative or retail admin support role, with 1–2 years in a similar position.
• Strong organisational skills with the ability to manage multiple tasks.

Responsibilities

• Creating and maintaining systematic filing systems (digital and physical) for quick information retrieval.
• Accurately updating databases and spreadsheets.
• Drafting, proofreading and formatting reports, memos and official correspondence.
• Acting as the central point of contact between channel team, region team and agency.
• Checking and submitting expenses reports for reimbursement.
• Warehouse inventory monitoring.
• Assisting with distribution for store display and POSM.
• Report submission.

Skills

Organisational skills

Communication skills

Attention to detail

Problem-solving

Teamwork

Tools

Microsoft Excel

VLOOKUP

PivotTable

Retail management systems

Job description

Key responsibilities

Creating and maintaining systematic filing systems (both digital and physical) to ensure quick retrieval of information

Accurately updating databases and spreadsheets

Drafting, proofreading and formatting reports, memos and official correspondence

Acting as the central point of contact between different teams (channel team, region team and agency)

Checking and submitting expenses reports for reimbursement

Warehouse inventory monitoring

Assisting with distribution for store display and POSM

Report submission

About you

Proven experience working in an administrative or retail admin support role, with a minimum of 1-2 years in a similar position

Strong organisational skills with the ability to manage multiple tasks simultaneously

Proficiency in Microsoft Office Suite (Excel, VLOOKUP and PivotTable) and familiarity with retail management systems

Excellent communication skills, both written and verbal, with the ability to interact professionally with all levels of staff

Attention to detail and accuracy in data entry and documentation

Problem-solving abilities and a proactive approach to identifying areas for improvement

Professional demeanour and the ability to work effectively as part of a team

Knowledge of retail operations and customer service principles

Flexibility and willingness to adapt to changing business needs