ADMIN EXECUTIVE

myNews; Petaling Jaya; On-site; MYR 33,480 - 55,800; Full time

Job summary

A retail company in Petaling Jaya seeks a highly organized individual to manage responsibilities including handling purchase orders and invoicing, coordinating with various departments for supply management, and providing support for new outlet openings. The ideal candidate should be proficient in Microsoft Word and Excel, possess self-discipline, and be flexible to travel occasionally. Retail experience is advantageous. This role promotes data-driven decision-making and effective communication across departments.

Qualifications

• Ability to work independently and with self-discipline.
• Proficiency in Microsoft Word and Excel.
• Flexibility to occasionally travel.

Responsibilities

• Handle POs, PR & SO creation, process invoices/claims.
• Coordinate with various departments for timely supplies.
• Support Area Managers with customer complaints and requests.
• Data entry and track key KPIs for decision-making.
• Communicate updates clearly across departments.
• Maintain HQ inventories and control stock costs.
• Coordinate new outlet openings and product launches.
• Maintain filing systems and inventory records.
• Support recruitment paperwork and postings.
• Liaise with external parties for permits and vendors.

Skills

Microsoft Word

Microsoft Excel

Self-discipline

Data-driven decision making

Job description

Responsibilities

• Handle POs, PR & SO creation, and process invoices/claims toensure timely financial tracking and payments.
• Coordinate with DC, merchandising, HR, and procurement toensure outlets receive timely supplies & resources.
• Support Area Managers with customer complaint follow-ups,permits, and maintenance requests, ensuring smooth on-groundoperations.
• Data Entry & track key KPIs (turnover, manpower, claims, expenses)to enable data-driven decision-making at HQ.
• Communicate updates on outlet operating hours, new launches,and business changes clearly across departments to avoid gaps(emails, memos, WhatsApp groups, posters).
• Maintain HQ inventories (uniforms, utensils, wear & tear items) andcontrol stock costs to optimize resources.
• Provide support for coordination of new outlet openings, productlaunches, ensuring deadlines, requirements, and cross-departmenttasks are met.
• Maintaining filing systems, databases, and inventory records.
• Supporting recruitment paperwork and postings.
• Liaising with external parties for permits, vendors, authorities.

Must have

• Work independently and self-discipline.
• Good in Microsoft Word & Excel.
• Flexible to travel occasionally.

Good to have

• Retail experience is an added advantage.