Remote Executive Assistant to CEO | Proactive & Organized

Scale Jet; Kuala Lumpur; On-site; MYR 56,000 - 100,000; Full time

Job summary

Voilechic.com is seeking a proactive Executive Assistant to support the CEO with a 50/50 mix of personal and business tasks. The role requires initiative, superb organization, and the ability to anticipate needs to keep daily operations running smoothly while the CEO focuses on strategic priorities.

This is a remote position based in Kuala Lumpur, Malaysia. Responsibilities include managing emails, travel bookings, calendars, and personal appointments; handling admin tasks; and providing daily

Qualifications

• Proven experience as an Executive Assistant.
• Ability to anticipate CEO needs and resolve issues proactively.
• Strong organization, attention to detail, and independence.
• Available 9 AM–6 PM EST, with after-hours flexibility.
• Understanding of Islamic practices and Western culture.

Responsibilities

• Manage emails, travel bookings, and calendars.
• Arrange personal appointments and handle admin tasks.
• Assist with small business tasks such as travel and meeting scheduling.
• Provide proactive daily check-ins via WhatsApp or phone.
• Ensure smooth operations allowing CEO to focus on priorities.

Skills

Executive support

Proactive planning

Highly organized

Independent worker

Time management

Job description

Voilechic.com is seeking a proactive Executive Assistant to support the CEO with a 50/50 mix of personal and business tasks. The role requires initiative, superb organization, and the ability to anticipate needs to keep daily operations running smoothly while the CEO focuses on strategic priorities.

This is a remote position based in Kuala Lumpur, Malaysia. Responsibilities include managing emails, travel bookings, calendars, and personal appointments; handling admin tasks; and providing daily