Personal Assistant

RAMSSOL GROUP; Cyberjaya; On-site; MYR 39,000 - 78,000; Full time

Job summary

RAMSSOL GROUP is seeking a capable Personal Assistant to support the CEO and executive team in Cyberjaya. The role requires managing the CEO’s calendar, handling correspondence, coordinating events, and preparing high-level presentations and reports.

The candidate should have at least 2 years in administrative roles, a relevant bachelor’s degree, strong organizational skills, and excellent English communication. Mandarin proficiency is an advantage for this role.

Qualifications

• Minimum 2 years of administrative/executive support experience with increasing responsibilities.
• Bachelor’s degree as specified in the requirements.
• Strong organizational skills and high accuracy with deadlines.
• Ability to maintain confidentiality of company information.
• Excellent English communication, both written and verbal.

Responsibilities

• Manage day-to-day office and personal tasks for the CEO, prioritizing deliverables.
• Maintain calendars and appointments; ensure orderly scheduling.
• Take minutes and distribute records for confidential meetings.
• Draft high-level documents using Word, Excel, PowerPoint or Canva.
• Coordinate corporate events and liaise with stakeholders.
• Handle inquiries professionally for the CEO office.
• Conduct data collection and reporting as needed.
• Maintain monthly expense reports and petty cash for the CEO office.

Skills

Mandarin (advantage)

Time management

Communication

Discretion/Confidentiality

Interpersonal skills

Education

Bachelor’s degree in Finance, Accounting, HRM or related field

Tools

MS Office Suite

Outlook

Excel

Word

PowerPoint

Job description

As a Personal Assistant, you will provide essential support to executives or individuals, ensuring their day-to-day operations run smoothly. You will act as a crucial link between the executive and internal/external stakeholders, managing schedules, handling correspondence, and overseeing administrative tasks. Your role will be pivotal in enabling the efficient functioning of the executive's office and maximizing their productivity.

Job Responsibility:

• Manage the day-to-day office and personal tasks of the CEO, including prioritizing important deliverables.
• Maintain accurate calendars, ensuring all appointments and commitments are kept in order.
• Participate in highly confidential meetings, providing accurate records, transcribing minutes, and distributing them accordingly.
• Draft high-level presentations, communications, and documents using Word, Excel, PowerPoint, or Canva.
• Collaborate with team members to organize various corporate events, ensuring smooth execution.
• Act as a liaison for the CEO office, handling internal and external inquiries professionally and promptly.
• Conduct research, collect, and analyze data to prepare reports and documentation as needed.
• Maintain monthly expense reports and petty cash records for the CEO office.
• Frequent interaction with Mandarin-speaking clients and partners, Mandarin proficiency would be an advantage for this role.
• Reconcile pre-approved monthly credit card statements of the CEO office.
• Assist in managing CEO branding and corporate branding initiatives.

Job Requirements:

• Mandarin proficiency is an advantage
• Minimum 2 years of experience in administrative/executive support roles with increasing responsibilities.
• Bachelor’s degree in Finance, Accounting, Human Resources Management, or a related field.
• Strong organizational skills, attention to detail, and a high level of accuracy, especially regarding deadlines.
• Ability to maintain confidentiality surrounding company materials and information.
• Possess a highly organized work style with excellent interpersonal skills.
• Demonstrate high accountability, professional work ethics, and integrity.
• Preferred self-initiative and adaptable personality to handle dynamic tasks.
• Excellent English communication skills, both written and verbal, with sound judgment and decision-making abilities.
• Proficiency in MS Office Suite and Outlook, with expertise in Excel analysis, Word, and PowerPoint.
• A mature personality is willing to undertake moderate travel as required.

This position demands a proactive individual who can efficiently manage the CEO's office tasks while upholding the highest level of professionalism and confidentiality.

Willing to work in Cyberjaya.