Executive Assistant to CEO: Calendar Master & Projects

Eco-Shop Marketing Berhad; Petaling Jaya; On-site; MYR 90,000 - 130,000; Full time

Job summary

Eco-Shop Marketing Berhad is seeking a proactive Personal Assistant to support the CEO with daily operations, calendar management, meeting scheduling, travel arrangements, and executive communications.

You will coordinate management meetings, prepare reports and minutes, liaise with department heads, assist with governance tasks, and help plan company events with independence, strong organization, and clear communication.

Qualifications

• Bachelor's degree in business administration, marketing or relevant discipline.
• Min 5 years of experience managing office operation preferably within the retail industry.
• Min 2-3 years of experience as a personal assistant and commercial background would be advantageous.
• Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision.
• Able to communicate and liaise with senior management team.
• Well organized, flexible, great time management and enjoys the administrative challenges of supporting.

Responsibilities

• Maintain the CEO's calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements.
• Coordinate and manage the core meetings of the management team (EXCO, Bi-weekly functional, Monthly MB R).
• Compile reports from all departments for meetings and record minutes for follow-up.
• Provide coordination, monitoring and communication of projects and programs managed by the CEO office.
• Serve as a primary liaison between the CEO and departmental heads; support governance meetings and internal/external communications.
• Keep the CEO advised of time-sensitive issues, ensuring appropriate follow-up.
• Prepare letters and routine correspondence for the CEO's signature.
• Research and analyze data to prepare documents for review during management meetings.
• Plan CEO travel including drivers, flights, accommodations and ground transportation.
• Assist in planning and executing company events (annual dinner, townhall, staff activities).

Skills

Executive support

Calendar management

Travel coordination

Meeting coordination

Report writing

Stakeholder liaison

Time management

Strong communication

Education

Bachelor's degree

Job description

Eco-Shop Marketing Berhad is seeking a proactive Personal Assistant to support the CEO with daily operations, calendar management, meeting scheduling, travel arrangements, and executive communications.

You will coordinate management meetings, prepare reports and minutes, liaise with department heads, assist with governance tasks, and help plan company events with independence, strong organization, and clear communication.