Personal Assistant to CEO

Hunters International Sdn Bhd; Petaling Jaya; On-site; MYR 45,000 - 56,000; Full time

Job summary

Hunters International Sdn Bhd is seeking a Mandarin-speaking Executive Assistant to support the CEO in Petaling Jaya, Malaysia. The role requires proactive, independent work, calendar and travel management, and meticulous handling of confidential correspondence.

Ideal candidates have 2–4 years as a PA/EA for C-suite or senior leadership, with excellent English and Mandarin communication and a professional, discreet demeanor for high‑level engagements.

Qualifications

• Diploma or Bachelor's degree in a related field.
• 2–4 years of proven personal/Executive Assistant experience to C‑suite executives or senior leadership.
• Excellent written and verbal English and Mandarin communication.
• Highly intuitive, proactive, and able to work with minimal supervision.
• Confidentiality, discretion and strong interpersonal skills are essential.

Responsibilities

• Own CEO calendar, travel management, and briefing notes.
• Manage emails, memos and official correspondence with confidentiality.
• Plan executive meetings, agendas, minutes, and follow-ups for decision-making.
• Coordinate cross‑department projects and ensure deadlines are met.
• Handle daily administrative tasks with initiative and ownership.

Skills

English

Mandarin

Executive support

Calendar management

Communication

Discretion

Education

Diploma/Bachelor's in Business Admin or related

Job description

About the Company:

Founded in Singapore, the company is leading real estate agency operates as one of the region's largest listed real estate brokerages, delivering integrated services spanning residential, commercial, and industrial transactions, project marketing, investment sales, corporate leasing, and property valuation.

We are seeking an exceptionally organized, proactive, and forward-thinking Mandarin Speaking, Executive Assistant to deliver high-level, comprehensive operational support to the CEO. Rather than waiting for direct instructions, the ideal candidate naturally anticipates needs, stays ahead of tight deadlines, and drives administrative efficiency independently.

• Location: Petaling Jaya, Malaysia
• Work Mode: Work from Office
• Role: Personal Assistant to CEO

Key Responsibilities:

• Executive Calendar & Travel Management: Deliver high-level administrative support to the CEO and Executive Director by taking full ownership of calendars, scheduling, and travel logistics, while proactively resolving scheduling conflicts and preparing relevant briefing notes and documents prior to meetings.
• Stakeholder Communication & Correspondence: Act as the primary liaison between the CEO, internal departments, middle management, and external stakeholders—managing all emails, memos, and official correspondence with strict confidentiality, while drafting, editing, and proofreading written materials in line with company branding.
• Meeting Governance & Decision Support: Plan executive meetings, prepare detailed agendas, record precise minutes, follow up on action items to ensure execution, and compile crucial reports to assist the CEO in strategic decision‑making.
• Project Coordination & Departmental Alignment: Monitor deadlines, deliverables, and resource allocations for CEO-led strategic initiatives, while facilitating seamless cross‑departmental collaboration to keep overall company objectives on track.
• Administrative Operations & Ad-Hoc Tasks: Manage daily administrative workflows and travel logistics, providing secondary support to top leadership as needed, and tackling urgent ad‑hoc tasks with flexibility, composure, and full ownership.

Requirements:

• Diploma or Bachelor's Degree in Business Administration, Mass Communication, or a related field.
• Minimum 2–4 years of proven track record serving as a Personal Assistant, Executive Assistant, or Secretary to C‑suite executives, business owners, or senior leadership.
• Exceptional written and verbal communication skills in English and Mandarin (strong narrative, storytelling, and copywriting abilities are highly valued).
• Highly intuitive and self-driven, with the ability to foresee operational friction, plan commitments well in advance, and act decisively without constant supervision.
• Confident, assertive, articulate, and calm under high‑pressure scenarios.
• Unquestionable integrity, discretion, and emotional maturity when handling sensitive files and executive discussions.
• Superior time management, multi-tasking capacity, and strong interpersonal skills to collaborate comfortably across all business units.

Remunerations:

RM 4,00 - RM 5,000