Executive Assistant

Scale Jet; Kuala Lumpur; On-site; MYR 56,000 - 100,000; Full time

Job summary

Voilechic.com is seeking a proactive Executive Assistant to support the CEO with a 50/50 mix of personal and business tasks. The role requires initiative, superb organization, and the ability to anticipate needs to keep daily operations running smoothly while the CEO focuses on strategic priorities.

This is a remote position based in Kuala Lumpur, Malaysia. Responsibilities include managing emails, travel bookings, calendars, and personal appointments; handling admin tasks; and providing daily

Qualifications

• Proven experience as an Executive Assistant.
• Ability to anticipate CEO needs and resolve issues proactively.
• Strong organization, attention to detail, and independence.
• Available 9 AM–6 PM EST, with after-hours flexibility.
• Understanding of Islamic practices and Western culture.

Responsibilities

• Manage emails, travel bookings, and calendars.
• Arrange personal appointments and handle admin tasks.
• Assist with small business tasks such as travel and meeting scheduling.
• Provide proactive daily check-ins via WhatsApp or phone.
• Ensure smooth operations allowing CEO to focus on priorities.

Skills

Executive support

Proactive planning

Highly organized

Independent worker

Time management

Job description

We're looking for a proactive and flexible Executive Assistant to support the CEO of an eCommerce company voilechic.com with both personal and business tasks. This role is a 50/50 blend of responsibilities, requiring someone who can anticipate needs, stay organized, and take initiative to keep everything running effortlessly behind the scenes, allowing the CEO to focus on bigger priorities without distractions.

Key responsibilities:

• Manage emails, travel bookings, and calendars
• Arrange personal appointments and handle admin tasks
• Assist with small business-related tasks such as travel and meeting scheduling
• Provide proactive daily check-ins via WhatsApp or phone
• Ensure everything runs smoothly enabling the CEO to concentrate on more important priorities without any interruptions

Requirements:

• Proven experience as an Executive Assistant
• Proactive in anticipating the CEOs needs and resolving issues before they arise
• Highly organized, detail-oriented, and able to work independently with minimal oversight
• Available from 9 AM to 6 PM EST, with flexibility after hours if needed
• Strong understanding of both Islamic practices and Western culture is essential
• Reliable internet connection and ability to work remotely

The main goal is to make the CEOs life easier by taking care of both personal and business admin tasks, keeping everything organized and running smoothly without needing a lot of hand-holding. If you're proactive, resourceful, and love working independently, wed love to hear from you -