Receptionist cum Admin

Private Advertiser; Kuala Lumpur; On-site; MYR 24,000 - 36,000; Full time

Job summary

Private Advertiser is seeking a capable receptionist/administrative assistant in Kuala Lumpur. You will answer calls, manage mail and perform clerical tasks to support multiple departments. Strong MS Office skills and good Bahasa Malaysia and English communication are essential.

Mandarin is a plus. The role offers a full-time, on-site position with standard business hours. Fresh graduates are welcome, with 1–2 years of relevant experience preferred.

Qualifications

• Minimum requirement: SPM / Diploma in Business Administration, Office Management or related field.
• 1-2 years of relevant receptionist/administrative experience preferred; fresh graduates are encouraged to apply.
• Strong communication skills in Bahasa Malaysia and English; Mandarin is an advantage.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Pleasant personality, well-groomed, professional interactions with visitors and colleagues.
• Good organizational skills, attention to detail, ability to multitask.

Responsibilities

• Answer, screen and transfer incoming calls, and take messages when necessary.
• Handle incoming and outgoing mail, courier services and document distribution.
• Perform general administrative duties: filing, data entry, photocopying, scanning and document preparation.
• Maintain proper filing systems and ensure documents are organized and up to date.
• Monitor office supplies and arrange replenishment as required.
• Provide administrative support to other departments as needed.
• Ensure the reception area and meeting rooms are clean, tidy and presentable.
• Perform other administrative duties and ad-hoc tasks assigned by Management.

Skills

Communication skills

MS Office

Multitasking

Organizational skills

Attention to detail

Punctual

Interpersonal skills

Bahasa Malaysia

English

Mandarin

Education

SPM / Diploma

Tools

Word

Excel

Outlook

Job description

Answer, screen and transfer incoming calls, and take messages when necessary.

Handle incoming and outgoing mail, courier services and document distribution.

Perform general administrative and clerical duties, including filing, data entry, photocopying, scanning and document preparation.

Maintain proper filing systems and ensure office documents are organized and up to date.

Monitor office supplies and arrange replenishment when required.

Provide administrative support to the other departments when required.

Ensure the reception area and meeting rooms are clean, tidy and presentable.

Perform other administrative duties and ad-hoc tasks assigned by Management.

Job Requirements

Minimum SPM / Diploma in Business Administration, Office Management or a related field.

At least 1-2 years of relevant working experience in receptionist or administrative roles will be an advantage.

Fresh graduates are encouraged to apply.

Good communication skills in Bahasa Malaysia and English. Mandarin will be an advantage.

Proficient in Microsoft Office, particularly Word, Excel and Outlook.

Pleasant personality, well-groomed and able to interact professionally with visitors and colleagues.

Good organizational skills, attention to detail and ability to multitask.

Responsible, punctual, hardworking and able to work independently.

Willing to learn and provide administrative support to different departments.

Positive attitude and good teamwork.

Working Hours : Monday - Friday (8.30am to 6.00pm)