Admin Assistant

Summitnext; Kuala Lumpur; On-site; MYR 24,552 - 26,784; Full time

Job summary

Summitnext is seeking a proactive Admin Assistant in Kuala Lumpur to support daily office operations and maintain an efficient workplace. Key duties include handling deliveries, greeting visitors, managing office supplies, and organizing administrative tasks.

The ideal candidate should have at least SPM/O Level or a diploma and be proficient in Microsoft Office. A pleasant disposition and effective multitasking skills are essential.

This full-time role offers a salary range of RM 2200 - RM 2400 based on experience.

Qualifications

• Proficient in Microsoft Office applications.
• Pleasant personality with professional attitude.
• Able to work independently and as part of a team.

Responsibilities

• Sign for daily deliveries and distribute mail/packages.
• Greet guests and prepare beverages as needed.
• Order office supplies and manage inventory.

Skills

Microsoft Office proficiency

Multitasking

Time management

Resourcefulness

Education

Minimum SPM/O Level or Diploma

Job description

We are looking for a proactive and organized Admin Assistant to support daily office operations and ensure a smooth, welcoming, and efficient workplace environment.

Key Responsibilities

• Sign for daily deliveries and ensure all mail and packages are distributed accordingly
• Serve guests or visitors by greeting and directing them appropriately and prepare coffee or tea for guests when required
• Answer general incoming calls and respond accordingly
• Order office supplies and keep inventory of stock including pantry items, cleaning items, and stationeries; perform name card ordering upon request
• Replenish pantry items and stationeries
• Assist in preparing staff welfare activities such as gatherings or festive celebrations
• Arrange airport transportation for China expatriate staff
• Arrange hotel and flight booking with travel agency
• Arrange, monitor and coordinate office and hostel cleaning
• Communicate with technicians, contractors or building management if there is any repair or upgrade work required for Office and Hostel
• Arrange pest control and pantry sludge removal on a monthly basis; compile invoices, track and monitor office payment status with Finance team
• Record and manage renewal of office fire extinguishers
• Apply and manage building access cards and office entrance access
• Coordinate courier bookings and delivery arrangements upon request
• Perform other administrative duties such as filing, photocopying, scanning, etc.
• Perform any other ad-hoc duties as assigned by the superior

Requirements

• Minimum SPM/"O" Level or Diploma in any field
• Proficient in Microsoft Office applications
• Pleasant personality with a professional attitude and appearance
• Resourceful, proactive, and able to handle issues efficiently
• Good multitasking and time management skills with the ability to prioritize tasks
• Able to work independently and as part of a team
• Knowledge of Mandarin will be an added advantage

Working Days - Monday - Friday
Working Hours - 8.30 am- 6.00 pm
Salary - RM 2200 - RM 2400 (Depends on the experience)
Working location - Damansara City Mall