Receptionist and Administrative Assistant

Sirijaya Industries Sdn Bhd; Ipoh; Presencial; MYR 24 000 - 36 000; Tempo integral

Resumo da oferta

Sirijaya Industries Sdn Bhd in Ipoh is seeking a Receptionist and Administrative Assistant to be the first point of contact and support daily office operations.

You will welcome visitors, manage calls, schedule meetings, handle mail and deliveries, and coordinate with building management for maintenance while ensuring office security and a welcoming environment.

Qualificações

• Education: SPM, STPM, or equivalent high school diploma.
• 1–3 years of receptionist/front desk/administrative experience preferred; fresh graduates considered for junior roles.
• Language proficiency: Fluent verbal and written English and Bahasa Malaysia.
• Multitasking and time management: ability to handle multiple lines and walk-ins.

Responsabilidades

• Greet clients, vendors, and job applicants warmly; sign in and direct to the correct person or meeting room.
• Answer, screen, and route calls on a multi-line system; take messages and handle inquiries.
• Maintain office security by following safety procedures and issuing guest badges.
• Schedule appointments, manage calendars for conference rooms, and arrange refreshments or logistics for meetings.
• Sort, distribute, and track incoming mail, deliveries, and courier packages; prepare outbound shipments and certify mail.

Conhecimentos

English & BM fluency

Multitasking

Time management

Customer service

Formação académica

SPM/STPM or equivalent high school diploma

Descrição da oferta de emprego

Receptionist and Administrative Assistant

The Receptionist and Administrative Assistant serves as the primary face of the company and the backbone of daily office operations. This dual role requires an exceptional multi-tasker who can seamlessly transition between welcoming visitors, managing communication channels, and providing high-level clerical support to various internal departments.

Key responsibilities

Greet clients, vendors, and job applicants warmly; ensure they sign in and are directed to the correct person or meeting room

Answer, screen, and route incoming phone calls on a multi-line system; take accurate messages and handle general public inquiries

Maintain office security by following safety procedures, monitoring visitor logs, and issuing guest badges

Schedule appointments, manage shared calendar bookings for conference rooms, and arrange refreshments or logistics for meetings

Sort, distribute, and track incoming mail, deliveries, and courier packages. Prepare outbound shipments and document certified mail

Ensure the reception area, meeting rooms, and common spaces remain clean, tidy, and welcoming. Coordinate with building management or repair technicians for equipment servicing

Assist with scanning onboarding documents, scheduling interviews, or tracking staff attendance logs.

Job Qualifications & Requirements

Education & Experience

Education: SPM, STPM, or an equivalent high school diploma.

Experience: 1 to 3 years of experience in a receptionist, front desk, secretarial, or administrative support role is preferred. Fresh graduates with strong soft skills are often considered for junior positions.

Language Proficiency: Fluent verbal and written communication skills in English and Bahasa Malaysia.

Multitasking & Time Management: Proven ability to prioritize urgent tasks, manage multiple phone lines, and handle walk-ins simultaneously without losing composure.

Interpersonal Skills: A polite, professional, and pleasant demeanor with a strong customer-service mindset.

Discretion & Integrity: Ability to handle sensitive business or personal data with strict confidentiality.