Front Desk Executive

SummitNext Technologies Sdn Bhd; Kuala Lumpur; On-site; MYR 25,000 - 27,000; Full time

Job summary

SummitNext Technologies Sdn Bhd is seeking an Admin Assistant to support daily office operations at Damansara City Mall. You will welcome guests, manage mail, coordinate deliveries, and assist with travel bookings for expatriate staff. The role requires a professional appearance and strong multitasking abilities.

Working days are Monday to Friday, 8:30 am to 6:00 pm. Salary ranges from RM 2,200 to RM 2,400 depending on experience and qualifications.

Qualifications

• Minimum SPM/\"O\" Level or Diploma in any field.
• Proficient in Microsoft Office applications.
• Pleasant personality with a professional attitude and appearance.
• Resourceful, proactive, and able to handle issues efficiently.
• Good multitasking and time management skills with the ability to prioritize tasks.

Responsibilities

• Sign for daily deliveries and ensure all mail and packages are distributed accordingly.
• Greet and direct guests/visitors; prepare beverages when required.
• Answer general incoming calls and respond accordingly.
• Order office supplies and manage stock including pantry items and stationeries.
• Coordinate office and hostel cleaning; liaise with technicians/building management for repairs or upgrades.
• Arrange travel for expatriate staff (hotel/flight) and airport transfers.
• Compile invoices and monitor office payments with Finance.
• Record and manage renewal of office fire extinguishers; manage access cards.
• Coordinate courier bookings and other ad-hoc duties as assigned.

Skills

Microsoft Office

Time management

Multitasking

Teamwork

Mandarin (advantage)

Education

Diploma or equivalent

Job description

We are looking for a proactive and organized Admin Assistant to support daily office operations and ensure a smooth, welcoming, and efficient workplace environment.

Key Responsibilities

• Sign for daily deliveries and ensure all mail and packages are distributed accordingly


• Serve guest or visitors by greeting and directing them appropriately, prepare coffee or tea to
  guest when required.


• Answering general incoming call and response accordingly


• Order office supplies and keep inventory of stock including pantry items, cleaning items, &
  stationeries; perform name card ordering upon request


• Replenish pantry items and stationeries


• Assist in preparing staff welfare activities such as gathering or festive celebrations


• Arrange airport transportation for China expatriate staff


• Arrange hotel and flight booking with travel agency


• Arrange, monitor and coordinate office and hostel cleaning


• Communicate with technician, contractor or building management if there is any repair
  or upgrade work required for Office and Hostel


• Arrange pest control and pantry sludge removal by monthly basis
  Compile invoices tracking and monitor office payment status with Finance team


• Record and manage renewal of office fire extinguishers


• Apply and manage building access cards and office entrance access


• Coordinate courier bookings and delivery arrangements upon request


• Perform other administrative duties such as filing, photocopying, scanning etc


• Perform any other ad-hoc duties as assigned by the superior

Requirements

• Minimum SPM/\"O\" Level or Diploma in any field


• Proficient in Microsoft Office applications


• Pleasant personality with a professional attitude and appearance


• Resourceful, proactive, and able to handle issues efficiently


• Good multitasking and time management skills with the ability to prioritize tasks


• Able to work independently and as part of a team


• Knowledge of Mandarin will be an added advantage

Working Days - Monday - Friday
Working Hours - 8.30 am- 6.00 pm
Salary - RM 2200 - RM 2400 (Depends on the experience)
Working location - Damansara City Mall