Quality Administration Assistant

Indium Corporation of America; Penang; On-site; MYR 28,000 - 42,000; Full time

Job summary

Indium Corporation (Malaysia) Sdn. Bhd. is seeking a motivated Quality Admin Assistant to join our growing QA team.

You will support daily administrative activities, manage quality documentation, and help coordinate audits and training records. The role requires a minimum qualification of SPM/ Diploma/ Degree in HR, Admin, Management or related fields; fresh graduates are encouraged to apply. Applicants with 1–2 years of admin experience have an advantage.

Qualifications

• Minimum SPM/ Diploma/ Degree in Human Resources, Business Administration, Management or a related field
• Fresh graduates are encouraged to apply
• Candidates with 1–2 years of administrative experience will have an added advantage
• Good communication and interpersonal skills
• Proficient in Microsoft Word, Excel and Outlook
• Organized, detail-oriented and able to manage multiple tasks
• Willing to learn and adapt in a QA environment

Responsibilities

• Support the QA department in daily administrative activities, ensuring smooth execution of quality operations and coordination of QA-related tasks (including clearing administrative backlog)
• Maintain, control, and update quality documentation, records, reports, and databases in compliance with QMS requirements
• Assist in preparation and coordination of audits, meetings, training records, and other quality-related activities
• Compile quality data, reports, and tracking records to support monitoring of quality performance and management review
• Provide administrative support to the QA Manager and QA team, ensuring timely follow-up, proper record management, and efficient quality system implementation
• Support IATF preparation activities.

Skills

Communication

Interpersonal skills

Organizational skills

Multitasking

Punctuality

Teamwork

Fast learner

Education

Diploma/Degree in HR/Admin/Management

Tools

Microsoft Word

Excel

Outlook

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Indium Corporation (Malaysia) Sdn. Bhd. is looking for motivated and well-organized Quality Admin Assistants to join our growing team.

RESPONSIBILITY

Support the QA department in daily administrative activities, ensuring smooth execution of quality operations and coordination of QA-related tasks (incluidng clearing administrative backlog).

Maintain, control, and update quality documentation, records, reports, and databases in compliance with Quality Management System (QMS) requirements.

Assist in preparation and coordination of audits, meetings, training records, and other quality-related activities.

Compile quality data, reports, and tracking records to support monitoring of quality performance and management review.

Provide administrative support to the QA Manager and QA team, ensuring timely follow-up, proper record management, and efficient quality system implementation.

Support IATF preparation activities.

REQUIREMENTS

Minimum SPM / Diploma / Degree in Human Resources, Business Administration, Management or a related field

Fresh graduates are encouraged to apply

Candidates with 1-2 years of administrative experience will have an added advantage

Good communication and interpersonal skills

Proficient in Microsoft Word, Excel and Outlook

Organized, detail-oriented and able to manage multiple tasks

Responsible, punctual and willing to learn

Positive attitude and able to work well with others

Able to work independently with proper guidance