QS Contract Admin & Documentation Specialist

Eco Interiors International Sdn Bhd; Subang Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

Eco Interiors International Sdn Bhd in Malaysia is seeking a Quantity Surveyor Administrator / Contract Admin to provide essential admin and clerical support to the Contract (QS) Department, ensuring documentation, quotations, claims, and contractual records are well managed.

You will coordinate with suppliers, subcontractors, and internal teams, maintain filing systems, and assist in tender preparation, variation monitoring, and progress claim handling in a fast-paced interior fit-out

Qualifications

• Diploma/degree in QS, CM, or related field.
• 1–3 years in admin support, QS support, construction, or interior fit-out.
• Familiar with QS documentation, tendering, or contracts a plus.
• Proficient with MS Office; strong organizational skills.

Responsibilities

• Provide admin support to the Contract (QS) Department.
• Source quotations for price comparison.
• Assist in preparing Bills of Quantities (BQ) for tenders.
• Monitor and record variation orders and claims accurately.
• Ensure progress claims, certifications, and invoices are issued on time.
• Maintain proper filing and documentation for an organized office system.
• Assist in sourcing, coordinating, and liaising with suppliers, subcontractors, manufacturers, and vendors.
• Monitor contractual records with clients and suppliers to safeguard company interests.
• Handle general office administration and upkeep duties.
• Coordinate sample collection and submission to consultants, main contractors, and clients.
• Provide backup support for reception duties when required.
• Perform any other duties assigned by management from time to time.

Skills

Administrative support

QS documentation

Attention to detail

Communication skills

Microsoft Excel

Microsoft Word

Multi-tasking

Own transport

Education

Diploma or Degree in Quantity Surveying, Construction Management, or related field

Tools

Microsoft Excel

Microsoft Word

Job description

Eco Interiors International Sdn Bhd in Malaysia is seeking a Quantity Surveyor Administrator / Contract Admin to provide essential admin and clerical support to the Contract (QS) Department, ensuring documentation, quotations, claims, and contractual records are well managed.

You will coordinate with suppliers, subcontractors, and internal teams, maintain filing systems, and assist in tender preparation, variation monitoring, and progress claim handling in a fast-paced interior fit-out