Design & Build Project & Contracts Administrator

VCS Interior; Selangor; On-site; MYR 56,000 - 100,000; Full time

Job summary

VCS Interior seeks a Contracts Administrator to support project contracts from design & build to fit-out. You will manage documentation, track deadlines, and coordinate with project teams to ensure compliant, timely execution.

The role emphasizes detailed record-keeping, quotations support, and cross-functional collaboration within a dynamic design and construction environment in Malaysia.

Qualifications

• Bachelor’s Degree in Business Admin, Law, Construction Management, Quantity Surveying, or related field.
• 1–5 years of contracts administration experience in design & build or interior fit-out.
• Fresh graduates are encouraged to apply; exposure to Malaysian contracts is a plus.
• Knowledge of FIDIC, PAM, JKR, CIDB standards is an added advantage.

Responsibilities

• Assist in the preparation, administration and management of project-related contracts, agreements, quotations and supporting documents.
• Maintain proper records and documentation for contracts, variations, claims, purchase orders and project correspondence.
• Monitor and track important contractual and project-related deadlines.
• Organise and maintain project files, documents, drawings, correspondence and records.
• Ensure project documentation is properly updated, filed and easily accessible.
• Assist in preparing project reports, meeting minutes and other management documentation.
• Assist in the preparation and administration of quotations and variation orders.
• Coordinate with Project Managers, designers, suppliers and subcontractors to obtain relevant supporting information.
• Maintain records of project variations, approvals and related documentation.
• Work closely with Project Managers, Site Supervisors, Designers, Procurement and Finance teams.
• Follow up on outstanding documents, approvals and information required for project execution.
• Support effective communication and coordination between internal teams and external parties.
• Ensure documentation and administrative processes comply with company procedures and project requirements.
• Identify gaps or inefficiencies in project administration processes and recommend improvements.
• Assist in maintaining standard templates, registers and project administration systems.

Skills

Contract law

Attention to detail

Analytical skills

Negotiation

Communication (English & BM)

Multitasking

Professionalism

Education

Bachelor’s Degree in Business Admin, Law, Construction Management, Quantity Surveying, or related field

Tools

Microsoft Office

Contract management software

Project documentation tools

Job description

VCS Interior seeks a Contracts Administrator to support project contracts from design & build to fit-out. You will manage documentation, track deadlines, and coordinate with project teams to ensure compliant, timely execution.

The role emphasizes detailed record-keeping, quotations support, and cross-functional collaboration within a dynamic design and construction environment in Malaysia.