PURCHASING EXECUTIVE

Demco Industries Sdn Bhd; Kapar; On-site; MYR 35,000 - 55,000; Full time

Job summary

Demco Industries Sdn Bhd is seeking a Purchasing Executive in Kapar to coordinate daily purchasing activities and support administrative tasks. You will source quotations, negotiate terms with local and international suppliers, and ensure timely procurement aligned with company SOPs.

You will monitor order status, coordinate with relevant departments, and maintain purchasing records while supporting import/export shipments and stock checks.

Responsibilities

• Coordinate purchasing activities to ensure accurate, efficient operations in line with company SOPs
• Source, compare and evaluate quotations from local and overseas suppliers; negotiate prices and terms
• Communicate with suppliers on pricing, availability, delivery schedules, and order status
• Review and update purchasing SOPs to stay aligned with company practices
• Provide weekly progress reports on outstanding POs, deliveries, and issues to management
• Monitor stock levels, DO/GRN, and purchase invoices; handle discrepancies and claims
• Monitor vehicle-related renewals and compliance documentation as required
• Maintain orderly filing of purchasing records for audit and reference

Skills

Purchasing

Vendor negotiation

Sourcing

Supplier coordination

Job description

To handle and coordinate purchasing matters and administrative works related to daily operations, ensuring that purchasing activities are carried out accurately, efficiently, and in accordance with company requirements and procedures, and;

To source, compare, and evaluate quotations from local and overseas suppliers, negotiate prices and terms where appropriate, and support the Company in achieving cost savings while maintaining good and professional relationships with suppliers, and;

To communicate and coordinate with suppliers regarding pricing, product availability, delivery schedules, order status, and other purchasing matters, and to obtain updated information to support timely purchasing decisions, and;

To review and update relevant purchasing Standard Operating Procedures (SOP) from time to time, where required, to ensure that procedures remain accurate, practical, and aligned with current company practices, and;

To provide weekly updates to the superior on the progress of purchasing activities, including outstanding purchase orders, delivery status, pending matters, issues, delays, or any deviations requiring follow-up, and;

To prepare and submit purchasing-related reports to management or the superior as and when required, ensuring that the information provided is accurate, complete, timely, and relevant for operational and management purposes, and;

To closely monitor purchase order and delivery status from suppliers and regularly update the supplier price list to ensure accuracy of purchasing records and minimise delays in the supply chain, and;

To issue local and overseas Purchase Orders (PO) for requested items and follow up with suppliers to confirm receipt and acceptance of the Purchase Orders through email, phone, or other appropriate communication channels, and;

To handle and monitor import and export shipment activities by ensuring that all required documentation is properly prepared and submitted within the specified timeframe, coordinating shipping schedules, and maintaining proper communication with relevant suppliers, shipping agents, forwarding agents, and authorities, and;

To monitor stock availability and participate in regular or weekly stock checks, and to coordinate with the superior and relevant departments on required items and quantities for purchasing, and;

To review and match the quantity, cost, item details, and other relevant information stated in the Delivery Orders (DO), Goods Received Notes (GRN), and purchase invoices, and to follow up with suppliers on any discrepancies, shortages, damaged items, or other purchasing-related issues, including arranging the necessary claims or replacements, and;

To monitor and follow up on the renewal of road tax, insurance, vehicle inspection, and other relevant documents for company motor vehicles, and to check and follow up on PDRM and JPJ summons where required, and;

To coordinate with relevant departments to ensure smooth purchasing, supply, delivery, and operational activities, and to provide the necessary follow-up on inter-departmental requirements, and;

To maintain proper filing and records of Purchase Orders, quotations, supplier information, delivery documents, invoices, shipment documents, and other purchasing-related records for proper reference and audit purposes, and;

To comply with all company rules, policies, procedures, and proper work practices when carrying out purchasing and administrative tasks, and;

To faithfully and diligently perform all duties and responsibilities assigned by the Company or any person duly authorised by the Company from time to time, provided that such duties are reasonably related to the position, and;

To use best endeavours to promote the good name and reputation of the Company, and;

To perform any other duties and responsibilities as and when required by the Company or the superior.

Demco is a manufacturing company specializing in designing, developing distribution and exporting of fire detection, fire alarm and fire fighting products and accessories for use in commercial, industrial, institutional as well as residential buildings.

The Company was formed in 1981. Through the years, it has gained extensive technological know-how and acquired advanced machinery that has greatly enhanced its technical ability and manufacturing capacity to produce a wide variety of fire-fighting products.

Besides marketing its products under the brand name DEMCO, the company, as OEM, also manufactures for a number of international brands.

Today, Demco Industries is among the leading fire-fighting products manufacturers in Malaysia, and is poised to become one of the major manufacturers in the fire industry in the region.

Demco is a manufacturing company specializing in designing, developing distribution and exporting of fire detection, fire alarm and fire fighting products and accessories for use in commercial, industrial, institutional as well as residential buildings.

The Company was formed in 1981. Through the years, it has gained extensive technological know-how and acquired advanced machinery that has greatly enhanced its technical ability and manufacturing capacity to produce a wide variety of fire-fighting products.

Besides marketing its products under the brand name DEMCO, the company, as OEM, also manufactures for a number of international brands.

Today, Demco Industries is among the leading fire-fighting products manufacturers in Malaysia, and is poised to become one of the major manufacturers in the fire industry in the region.

Demco is a manufacturing company specializing in designing, developing distribution and exporting of fire detection, fire alarm and fire fighting products and accessories for use in commercial, industrial, institutional as well as residential buildings.

The Company was formed in 1981. Through the year, it has gained extensive technological know-how and acquired advanced machinery that has greatly enhanced its technical ability and manufacturing capacity to produce a wide variety of fire-fighting products.

Besides marketing its products under the brand name DEMCO, the company, as OEM, also manufactures for a number of international brands.

Today, Demco Industries is among the leading fire-fighting products manufacturers in Malaysia, and is poised to become one of the major manufacturers in the fire industry in the region.

What can I earn as a Purchasing Executive